Executive Coordinator

Job Description

Job Description:

The Executive Coordinator will provide the highest level of effective and efficient support to the Global Emerging Co-pilots through communications, meeting and travel arrangements. This role will support key activities for Global Emerging Markets (GEM) Leadership Team, S&F VP GEM, Supply VP GEM, R&D VP GEM, as well as GEM Business Partner / GEM LT (as & when required). This Associate must have a high level of attention to detail, excellent organizational skills, and the ability to effectively collaborate with senior leaders and peers.

What are we looking for?

• Solid Administrative Assistant experience supporting Senior Management

• Confidence around Senior Stakeholders

• Excellent communication skills

What will be your key responsibilities?

• Screen all incoming emails and action as appropriate as and when required

• Actively manage/maintain Co-pilots electronic calendars, including detailed travel arrangements, telephone/video conferences, meetings, and other appointments

• Draft emails, documents, and letters, and send out as and when required

• Prepare all Corporate and Cash Expense Claim Forms and submit for approval

• Plan & execute complex, detailed travel itineraries including all transportation, lodging, obtaining all necessary travel documents

• Attend GEM Leadership Team meetings as required, responsible for taking and distribution of minutes to all attendees to ensure required actions are captured for resolution

• Prepare complex presentations based on information provided by the Regional President and his team

• Plan Leadership team events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, agenda setting etc.

• Generate and produce weekly/monthly/quarterly/yearly and/or periodic reports as required.

• Take the initiative to identify and undertake opportunities that add value to the efficient operation of the GEM LT ways of working

• Maintain critical documents and provide confidential administrative support.

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.

• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

• Best-in-class learning and development support from day one, including access to our in-house Mars University.

• An industry competitive salary and benefits package, including company bonus.

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Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.