2 days/week at home

Core hours 11–3

Dog friendly

Job Description

Job Description:

As the Executive Assistant you will provide executive administrative support to the Regional Leadership Team of Mars Wrigley Europe and Turkey, who report directly or indirectly to the Regional President.

The successful candidate will have excellent organisational skills, be able to make sound judgements and decisions when required, provide solutions to key issues which arise and have the ability to effectively collaborate with senior leaders and peers. We offer a hybrid working environment, with our offices based in Paddington.

What will be your key responsibilities?

  • Dealing with highly sensitive and confidential information showing very high integrity & trust

  • Act as the first point of contact for the stakeholders for any requests, calls or meetings – both internally and externally

  • Ability to support different projects and agendas for busy stakeholders

  • Provide exceptional administrative support, including proactive diary management, anticipating events and deciding upon the action required, acting upon key requests, and resolving issues as they arise. Being proactive is key to success in this role

  • Planning & executing complex and fast-changing domestic and international travel including all transportation and accommodation. Obtaining all necessary visas and travel documents through a company travel agent. Attention to detail is key to this role

  • Process all expenses using appropriate systems in a timely manner and raise POs, ensuring suppliers are paid on time

  • Plan other management events during the year including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc.

  • Taking the initiative to identify and undertake opportunities that add value to the efficient operation of the role.

  • Liaising & networking with other assistants to learn and implement best practices for your stakeholders

  • Provide meeting management support to committees and regional meetings as needed, including meeting rooms, minutes, and actions.

What can you expect from Mars?

  • Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.

  • Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

  • Best-in-class learning and development support from day one, including access to our in-house Mars University.

  • An industry competitive salary and benefits package, including company bonus.

#LI-SM1

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Company benefits

Open to part-time employees
Open to job sharing
Open to compressed hours
Sabbaticals
Enhanced maternity leave – 26 weeks at 90% pay
Enhanced paternity leave – 26 weeks at 90% pay
24 days annual leave + bank holidays
“Pawternity” leave
Pregnancy loss leave
Bank holiday swaps
Location
94%
Employees are very happy with their working location freedom
Hours
91%
Employees are very happy with the flexibility in the hours they work
Benefits
84%
Employees are very happy with the benefits their company offers
Work-life balance
80%
Employees feel that they can switch off quite easily from work
Role modelling
81%
Employees feel that flexible working is part of the culture
Autonomy
90%
Employees feel they have complete autonomy over getting their work done

Additional employee ratings
(these do not contribute to the FlexScore®)

Diversity
75%
Employees feel that the diversity is good and there are continued efforts to improve it
Inclusion
78%
Employees feel that the culture supports equity and inclusivity well
Culture
86%
Employees feel like it is a really great environment to work in
Mission
84%
Employees feel very excited about and aligned with the company mission
Salary
70%
Employees feel that their salary is good and matches the value they bring

Working at Mars UK

Company employees

4,000 In the UK

Gender diversity (male:female)

57:43

Office locations

London, Slough, Waltham, Castle Cary, Birstall, Plymouth

Hiring Countries

Brazil

France

Netherlands

United Kingdom

United States

Awards & Achievements

1st – Large companies

1st – Large companies

Flexa100 2024
Consumer Goods

Consumer Goods

Industry awards 2023
3rd – Large companies

3rd – Large companies

Flexa100 2023
Retail & Ecommerce

Retail & Ecommerce

Industry awards 2022