Executive Assistant

Job Description

Job Description:

As the Executive Assistant you will provide executive administrative support to the Regional Leadership Team of Mars Wrigley Europe and Turkey, who report directly or indirectly to the Regional President.

The successful candidate will have excellent organisational skills, be able to make sound judgements and decisions when required, provide solutions to key issues which arise and have the ability to effectively collaborate with senior leaders and peers. We offer a hybrid working environment, with our offices based in Paddington.

What will be your key responsibilities?

• Dealing with highly sensitive and confidential information showing very high integrity & trust

• Act as the first point of contact for the stakeholders for any requests, calls or meetings – both internally and externally

• Ability to support different projects and agendas for busy stakeholders

• Provide exceptional administrative support, including proactive diary management, anticipating events and deciding upon the action required, acting upon key requests, and resolving issues as they arise. Being proactive is key to success in this role

• Planning & executing complex and fast-changing domestic and international travel including all transportation and accommodation. Obtaining all necessary visas and travel documents through a company travel agent. Attention to detail is key to this role

• Process all expenses using appropriate systems in a timely manner and raise POs, ensuring suppliers are paid on time

• Plan other management events during the year including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc.

• Taking the initiative to identify and undertake opportunities that add value to the efficient operation of the role.

• Liaising & networking with other assistants to learn and implement best practices for your stakeholders

• Provide meeting management support to committees and regional meetings as needed, including meeting rooms, minutes, and actions.

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.

• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

• Best-in-class learning and development support from day one, including access to our in-house Mars University.

• An industry competitive salary and benefits package, including company bonus.

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Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.