Executive Assistant

Job Description

Job Description:

What are we looking for?

We are looking for an Executive Assistant to work 4 days per week providing the highest level of effective and efficient support to senior leaders. The incumbent must have a high level of attention to detail, excellent organisational skills and the ability to effectively collaborate with senior leaders and peers.

What will be your key responsibilities?

• Supporting UK Leadership Team

• Full Calendar Management - link in with peers and other associates locally and globally to organise meetings, ensuring a well-planned diary for each senior leader

• Travel management: working with our travel provider to book all flights, hotels and taxis. In addition, application and renewal of all required visas

• Team meeting management: plan, organise and coordinate large scale meeting logistics, including venue sourcing, delegate listing, video & audio conferencing and catering for the separate teams these roles support

• Purchase order requests: raise purchase requests. Monitor and follow up to ensure timely payment of invoices. Link in with Accounts Payable, Purchase to Pay helpdesk, suppliers and commercial teams where necessary

• Create templates for senior leader presentations as required

• Timely communication of events, key updates or issues to associates

• Expense Submission: Ensure all expense receipts are submitted

Support for Sales Capability Team

• Participate in Sales capability monthly team meeting

• Take a lead in reviewing the workload tracker with the team

• Update team calendars and amend any invites

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.

• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

• Best-in-class learning and development support from day one, including access to our in-house Mars University.

• An industry competitive salary and benefits package, including company bonus.

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.