Mars UK • United Kingdom

Executive Assistant

Employment type:  Part time

1–2 days/week at home

Core hours 11–3

Dog friendly

Job Description

Job Description:

What are we looking for?

We are looking for an Executive Assistant to work 4 days per week providing the highest level of effective and efficient support to senior leaders. The incumbent must have a high level of attention to detail, excellent organisational skills and the ability to effectively collaborate with senior leaders and peers.

What will be your key responsibilities?

  • Supporting UK Leadership Team

  • Full Calendar Management - link in with peers and other associates locally and globally to organise meetings, ensuring a well-planned diary for each senior leader

  • Travel management: working with our travel provider to book all flights, hotels and taxis. In addition, application and renewal of all required visas

  • Team meeting management: plan, organise and coordinate large scale meeting logistics, including venue sourcing, delegate listing, video & audio conferencing and catering for the separate teams these roles support

  • Purchase order requests: raise purchase requests. Monitor and follow up to ensure timely payment of invoices. Link in with Accounts Payable, Purchase to Pay helpdesk, suppliers and commercial teams where necessary

  • Create templates for senior leader presentations as required

  • Timely communication of events, key updates or issues to associates

  • Expense Submission: Ensure all expense receipts are submitted

Support for Sales Capability Team

  • Participate in Sales capability monthly team meeting

  • Take a lead in reviewing the workload tracker with the team

  • Update team calendars and amend any invites

What can you expect from Mars?

  • Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.

  • Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

  • Best-in-class learning and development support from day one, including access to our in-house Mars University.

  • An industry competitive salary and benefits package, including company bonus.

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

Company benefits

Open to part-time employees
Open to job sharing
Open to compressed hours
Enhanced maternity leave – 26 weeks at 90% pay
Enhanced paternity leave – 26 weeks at 90% pay
24 days annual leave + bank holidays
“Pawternity” leave
Pregnancy loss leave

The FlexScore® is the result of a rigorous 2-step verification of a company’s flexibility

First we assess the flexibility options Mars UK provides and then we anonymously survey a statistically significant proportion of their employees to make sure Mars UK is as flexible as they say they are. Our assessment is based on the six key elements of flexibility: location, hours, autonomy, benefits, role modelling and work-life balance.

We ask the hard questions so you don’t have to.

Working at Mars UK

Company employees

4,000 In the UK

Gender diversity (male:female)


Office locations

London, Slough, Waltham, Castle Cary, Birstall, Plymouth

Hiring Countries

United Kingdom
Awards & Achievements
Most flexible Retail & Ecommerce companies

Most flexible Retail & Ecommerce companies

Industry awards 2022