Senior Document Officer

Job Description

Working location: Jingdong 2 Warehouse, Lot CN16-01, Nam Dinh Vu Non‑Tariff Zone and Industrial Park (Zone 1), Dong Hai 2 Ward, Hai An District, Hai Phong City, Vietnam

Working schedule: 8:00 - 17:00 on Monday - Saturday.

RESPONSILITITIES

Daily operation:

• Follow up plan to finish data processing task for inbound :
• Check PO/ASN, contact relevant party if PO/ASN found missing vs plan.
• Check warehouse capacity, plan and arrange booking for customers.
• Check draft vs CI/PL and confirm factory, submit and print-out for chop and sign.
• Check draft vs CI/PL and confirm to broker ,submit and submit and print-out for chop and sign.
• Track and balance stock between WMS and customs system.
• Resolve any relative issue due to damage / dirty / broken container, send NC report to customer if have any issue for unloading containers.
• Print inbound tally sheet before unloading inbound products.
• Follow up plan to finish data processing task for outbound :
• Receive pick ticket release to do consol and run way for packing.
• Send packing report to customer after completed packing.
• Tracking & updating booking release from Forwarder.
• Do outbound plan for transportations / update outbound information in master plan.
• Update Mbolkey for process Outbound documentation.
• Collecting and storing document for operation activity.
• Reporting for system, data issue and following instruction from supervisor / manager to resolve system, data issue if any, follow working instruction, SOP.
• Receive feedback from customers, cooperate with supervisor – operations to respond.
• Follow working instruction, SOP.
• Check stock received from customer & inform to customer resolve or re-trigger if data missing.
• Perform cycle count plan in warehouse.
• Provide data for monthly KPI report / monthly billing report.
• Control open issue list for internal & external issue.
• Another tasks as requirements from supervisor operations / manager operations.

Project developing

• Joining new project to set up operation process on testing and deploying as request.
• Propose and deploy improvement theme to improve operation efficiency.

BENEFITS

• 13th‑month salary, bonus, etc.
• Lunch, transportation, and attendance allowances
• Full social, health, and unemployment insurance as required by law
• Health insurance for employees and their families
• Annual leave: 12 days/year
• Paid Christmas holiday: 02 days
• Sick leave with 100% salary (company policy): 07 days
• Company trip, training and development opportunities, etc.

Education: College’s Degree

Experience:

• Education: from college in related field.
• Experience: 2-3 years of experience in warehouse operations (bonded WH is one plus).
• Experienced in working with warehouse operating systems such as WMS, TMS, etc.

Location: prefer candidate who lives in Hai Phong or candidate willing to relocate to near the warehouses.

Skills:

• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good English communication skills (written and verbal).
• Flexible, detail-oriented, team-oriented, careful and thorough in completing tasks.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.
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