Flexa
FSCS • London

Facilities Management Officer

Employment type:  Full time
Salary:  £27,900

3–4 days/week at home

Fully flexible hours

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Job Description

The role of this office based position is to provide support to the Facilities Management Team operations by maximising personal productivity and supporting effective Facilities Management duties to ensure objectives are achieved and contribute to team, functional, group and scheme goals.

My Priorities – what I will deliver

A responsive, proactive, smoothly operated Facilities function:

  • Provide professional Reception cover. Meeting and greeting visitors, contacting hosts, and directing all hospitality requests
  • Cover post room activities ensuring all post room activities are completed within the specified service level agreements
  • Orde stationery and replenish all stationery points
  • Liaise with suppliers and contractors to ensure the services are provided in accordance with their service level agreement
  • Schedule preventative maintenance services and supervise maintenance contractors whilst they are on site ensuring all works are completed and that any recommendations are scheduled
  • Accept and deliver meeting room administration requirements
  • Ensure all Facilities related service desk tasks are accepted, allocated and completed
  • Facilitate meetings with internal and external stakeholders
  • Coordinate and supervise all Planned Preventative Maintenance activities reporting into the Facilities Specialist & Facilities Manager
  • Take, draft, and distribute Facilities Management meeting minutes appropriately
  • Become familiar with all IPOS Procure to Pay processes
  • Manage claim file service desk requests.
  • Using file trail request boxes of claim files from Iron Mountain using the Iron Mountain portal.
  • Send claim files to Xerox for scanning into FSCS electronic workspaces.
  • Manage the workstream of sending historic paper files from Iron Mountain to Xerox for scanning and destroying.

Health and Safety

  • Arrange and deliver Health and Safety on-boarding sessions
  • Actively complete DSE assessments and raise concerns to the Health and Safety Advisor
  • Arrange Health and Safety training
  • Complete risk assessments of FSCS Health and Safety arrangements on a monthly basis

My Knowledge – what I need to know

  • An understanding of Facilities Management practices
  • A mature and enthusiastic approach to solving the Schemes daily Facilities Management needs.
  • Good understanding of Health and Safety arrangements in the workplace
  • An understanding of Procure to Pay processes

Company benefits

Open to part-time employees
Open to job sharing
Open to compressed hours
Enhanced maternity leave – 26 weeks
Enhanced paternity leave – 26 weeks
Adoption leave
Shared parental leave
Work from anywhere scheme – 4 weeks working overseas per year
26 days annual leave + bank holidays
Work from home allowance
Pregnancy loss leave
Teambuilding days
An additional 20 days dependants leave.
Private medical insurance for your whole family.

We asked employees of FSCS how satisfied they were with flexible working, and this is what they told us

Location
71%
Employees are largely happy with their working location freedom
Hours
83%
Employees are very happy with the flexibility in the hours they work
Benefits
90%
Employees are very happy with the benefits their company offers
Work-life balance
74%
Employees feel that they can switch off quite easily from work
Role modelling
76%
Employees feel that most people work flexibly
Autonomy
79%
Employees feel that they can mostly manage how they get their own work done
Working at FSCS

Company employees

250+

Office locations

City of London

Hiring Countries

United Kingdom
What employees are saying

A really flexible place to work, that embraces the 'your day, your way' philosophy. Very inclusive to different circumstances. For me it means I get a solid 'work life' balance around child care and work. Love it :)

FSCS Employee