Form3 • 100% Remote (UK)

Executive Assistant

Fully-remote

Fully flexible hours

Job Description

THE TEAM

This role will be in the Executive Assistant Team within the Operations Function at Form3. You’ll be joining a supportive team of passionate Executive Assistants who meet regularly to knowledge share and work together on team objectives that help support the company strategy and mission to be the most trusted provider of payment technology.

THE ROLE

We are looking for a pragmatic EA who is looking to provide complete support to three of our busy Executives. This is a great opportunity to join a tight-knit assistant team and continue to shape what being an exceptional EA means at Form3. As an EA at Form3, you’ll hold a wide range of responsibilities to ensure that all is running smoothly for our Executives, from administrative tasks to organising important meetings
with existing and potential clients. Other responsibilities include:

  • Managing complex and ever-changing diaries for our CPO, CTO and CISO
  • Providing holiday and sick cover within EA team for additional executives
  • Attending meetings, taking notes/minutes; distributing actions and following up effectively for internal and external meetings
  • Helping to create client worthy sales documentation
  • Proactively finding ways to streamline the everyday for our busy Executives
  • Being a Form3 external representative
  • End-to-end management of team off-sites, social and external events
  • Creating, editing, and proof-reading documents and presentations
  • Ensuring executives are fully prepared for all meetings with agendas and supporting materials and assisting in the preparation of meeting and presentation materials
  • Acting as a Form3 external representative
  • End-to-end travel booking

WHAT WE’RE LOOKING FOR

The successful candidate will be representing Form3 and will need to demonstrate professionalism and excellent communication skills, whilst being highly organised. You’ll be working with experts in banking and technology and will need to feel confident in representing Form3 to external customers, meaning a strong commercial background and willingness to learn is key.

  • Executive Assistant with 3+ years’ experience working closely with multiple stakeholders
  • Confident working in a fast-paced environment, experience in a start-up/scale-up environment is a preference
  • A self-starter with initiative and the ability to make things happen
  • Excellent written and verbal communication skills alongside the ability to quickly build rapport
  • Experience of working with customers
  • Ability to work autonomously with minimal supervision in a remote environment
  • Ability to adapt to the needs of the role, have flexibility of approach and be able to prioritise accordingly to ensure things are addressed in a timely and effective manner

BENEFITS

  • 30 days annual leave plus public holidays
  • Remote friendly environment
  • Remote working equipment allowance
  • Health and wellness allowance
  • Flexible working arrangements
  • Learning days, Udemy and educational reimbursements
  • Primary caregiver leave
  • Mental Health support via Spill
  • Perlego subscription
  • Full details are available on our careers page

Form3 appreciates that we all lead different and often really busy lives. We work remotely 100% of the time and many of us work part time. If you’re interested in hearing what different flexible working arrangements may be available, we’d love to chat.

HIRING LOCATIONS We are able to accept applications from the following countries: UK only ABOUT US We are an award-winning cloud-native payment technology provider for financially regulated institutions. Launched in 2016, we've doubled in size year on year as we continue to redefine what a truly instant payment experience means.We celebrate diversity, promote entrepreneurialism and are committed to giving everyone a say in shaping our business. Here you will grow as a person and accomplish incredible things. A career at Form3 is empowering, inspiring and fun. Join us and help shape the future of payments. EQUAL OPPORTUNITIES At Form3 we embrace equal opportunity and are committed to building a diverse team of exceptional individuals. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status and it is our strong belief that the more inclusive we are as a business, the better our work will be.

As an inclusive employer, we guarantee to interview all disabled applicants who meet the minimum criteria for this role. We encourage all candidates who consider themselves to have a disability to notify us of any reasonable adjustments that may be required during the recruitment process. This includes providing job adverts in alternative, accessible formats or adjustments required at interview stage.

If you consider yourself to have a disability under the UN definition and would like to be considered under this scheme and/or require any reasonable adjustments please let us know by sending an email to careers@form3.tech clearly stating your consent for us to process this data.

For more information please refer to our Recruitment Data Policy.

Company benefits

Open to part-time employees
Open to job sharing
Summer hours
30 days annual leave + bank holidays
Udemy and educational reimbursements

The FlexScore® is the result of a rigorous 2-step verification of a company’s flexibility

First we assess the flexibility options Form3 provides and then we anonymously survey a statistically significant proportion of their employees to make sure Form3 is as flexible as they say they are. Our assessment is based on the six key elements of flexibility: location, hours, autonomy, benefits, role modelling and work-life balance.

We ask the hard questions so you don’t have to.

Working at Form3

Company employees

350

Gender diversity (male:female)

75:25

Office locations

Remote (EU) / London

Funding levels

$160,000,000

Hiring Countries

United Kingdom
What employees are saying

"I have been fully convinced by remote working for several years, having commuted 2 hours each way to work for a long time. The fact that Form3 are geared up from the outset to be remote friendly was truly refreshing."

Anonymous Engineer at Form3

Awards & Achievements
Most flexible Finance & Insurance companies

Most flexible Finance & Insurance companies

Industry awards 2022