Executive Assistant

Job Description

THE ROLE

Are you a dynamic and organised professional with a passion for streamlining operations and supporting senior executives? If so, we'd love to chat with you about potentially joining our team at Form3 as an Executive Assistant! We're looking for an exceptional individual to play a pivotal role in ensuring the smooth functioning of our executive R&D leadership team. If you're ready to be an integral part of a forward-thinking organisation that values innovation, collaboration, and excellence, then this Executive Assistant role might be the perfect fit for you!

Key responsibilities:

• Managing complex and ever-changing diaries for our CPO, CTO and CISO
• Providing holiday and sick cover within EA team for additional executives
• Attending meetings, taking notes/minutes; distributing actions and following up effectively for internal and external meetings
• Helping to create client worthy sales documentation
• Proactively finding ways to streamline the everyday for our busy Executives
• Being a Form3 external representative
• End-to-end management of team offsites, social and external events
• Creating, editing, and proof-reading documents and presentations
• Ensuring executives are fully prepared for all meetings with agendas and supporting materials and assisting in the preparation of meeting and presentation materials
• Streamlining and coordinating wider team meetings and standing in on behalf of the executive sponsor
• General administrative responsibilities
• End-to-end travel booking
• Collaboration and participation in EA team requirements and functions, including team OKR meetings and delivery
• Provide backup support within the team function as required
• Support the Executive Assistant Manager as required to action items in support of the full executive team

Requirements:

• Minimum 2 years' experience as an Executive Assistant
• Experience of complex diary management, preparation of meeting agendas and delivery of follow-up actions
• Demonstrable knowledge of the Microsoft Suite, in particular PowerPoint and SharePoint
• Ability to work independently in a high-paced, remote environment, along with familiarity of Slack, Zoom or equivalent remote working tools

THE TEAM

Reporting into Form3’s Executive Assistant Lead, you’ll be joining a supportive team of three passionate EAs who support the company strategy and mission to be the most trusted provider of payment technology. The team meet regularly to knowledge share and work together on team objectives, with a real focus on delivering a best-in-class EA experience.

ABOUT FORM3

Our mission is clear: to revolutionise the world of payments with our cutting-edge technology and innovative solutions. We believe that every payment should be simple, fast and secure. That’s why we have developed a world-class payment processing platform that is both reliable, scalable and easy to use.

Form3 handles enormous amounts of data, at scale, and often in real-time. As the first provider of a cloud-native, multi-cloud payments platform we have attracted interest from some of the world's leading financial institutions. From large banks to innovative FinTechs, with our single API solution, Form3 is changing the way payments are processed globally.

BENEFITS & PERKS

At Form3 we’re a remote-first company with employees located across 20+ different countries, meaning our benefits package will differ slightly depending on where you are based. Below is a high-level overview of what we offer currently;

• Competitive salaries
• 6 weeks vacation (excluding public holidays) per year
• 100% remote*
• Flexible working (we are very supportive of non-traditional working patterns). Part-time opportunities, job sharing, and summer hours are available.
• Work from any of our hiring locations for up to 6 weeks per year
• Healthcare, dental and vision in Canada and the US
• Hofy credits (to rent top-quality home office equipment)
• Free mental health support via Spill (our all-in-one mental health support tool)
• Health & Wellness budget (to claim back for your yoga classes, or gym membership etc)
• Learning & development budget
• 6 learning days per year
• Paid meetups
• Unlimited access to Udemy and Perlego
• Strong promote-from-within culture with plenty of career progression opportunities
• Equipment (e.g. MacBook, magic mouse, iPhone)

OUR DEI&B COMMITMENT

We hire talented people from a variety of backgrounds and experiences and are committed to a work environment based on diversity, open-mindedness and curiosity. We’re united by our company values (we even created them together!) and we celebrate our unique differences.

Our employee lifecycle processes are designed to embrace equal opportunity and prevent discrimination against our people regardless of personal characteristics. It is our strong belief that the more inclusive and belonging we are as a business, the better our work will be.

As an inclusive employer, we guarantee to interview all neurodiverse and physically disabled applicants who meet the minimum criteria for this role. We also encourage candidates to notify us of any reasonable adjustments that may be required during the recruitment process. This includes providing job adverts in alternative, accessible formats or adjustments required at interview stage.

If you consider yourself to be neurodiverse or physically disabled under the UN definition of disability and would like to be considered under this scheme and/or require any reasonable adjustments please let us know by sending an email to careers@form3.tech clearly stating your consent for us to process this data.

For more information please refer to our Recruitment Data Policy.