Travel&Expenses Coordinator

Job Description

New Guards Group is the home to 10 international luxury brands: Marcelo Burlon County of Milan, Off-White c/o Virgil Abloh, Palm Angels, Unravel Project, Heron Preston, Alanui, Kirin Peggy Gou, Opening Ceremony, Ambush and There Was One. We work with the understanding that fashion and luxury can be different: community-based, quality-driven, collaborative, truly global and quick. Our brands and products stem from creative and managerial innovation and the philosophy of Made in Italy. We're redefining the way luxury is conceived, communicated and shared. Where others see limits, we see goals. TURATIOur new office in Via Turati is a strategic hub, and home to all of the NGG staff functions. Turati is where the behind the scenes driving force of NGG is brought to life; this is harmonized with the archive exhibits of brand collaborations found throughout the office
THE ROLENGG is looking for a Travel&Expenses Coordinator. You will join the HR Department in our HQ, based in Milan, and you will directly report to the HR Director.

WHAT YOU'LL DO

• Act as a central point for the government of the travel expenses policies, ensuring that all the travels and expenses are in line with Company procedures and budget;
• Support employee in understanding all the Company’s existing and future policies related to travels and expenses, helping them with eventually related issues;
• Assist with month-end close activities as it relates to expenses management- and credit cards;
• Perform periodical analysis in order to optimize all the travel costs;
• Collaborate proactively in monitoring the performance of the Travel & Expense program;
• Manage the relationship with travel vendors, including the negotiation of the best contracts conditions (like, for example, services conditions of flight companies, hotelleries, ground transportation providers);
• Consolidate and manage relationship with other departments such as finance, accounting, procurement and so on;
• Be an expert of travel and expenses management Company future tools;
• Act as a leader of a team composed by two resources.

WHO YOU ARE

• Bachelor Degree, better in accounting/economics/tourism
• At least 8 years of experience in a similar role in a Multinational Company
• Excellent knowledge of Italian and English (written and spoken)
• Knowledge of the main MS Office tools (Excellent Excel and PowerPoint proficiency)
• Strong analytical and organizational skills
• Willingness and ability to work in a team and with a cross-functional approach
• Empathy and good relational attitude

REWARDS & BENEFITS

• Competitive salary (aligned to your professional experience)
• Lunch tickets
• Discounts on all NGG brands and partners including Farfetch and Browns
• Be part of a young, dynamic and innovative company with over 40 different nationalities
• Brand new headquarters located in the center of Milan

EQUAL OPPORTUNITIES STATEMENT

• New Guards Group is an equal opportunities employer ensuring that all applicants are treated equally and fairly throughout our recruitment process. We are determined that no applicant experiences discrimination on the basis of sex, race, ethnicity, religion or belief, disability, age, gender identity, ancestry, sexual orientation, veteran status, marriage and civil partnership, pregnancy and maternity, or any other basis prohibited by applicable law. We continue to build our consciously inclusive culture as part of our Positively FARFETCH strategy throughout our business, partnerships and communities

NGG is looking for a Travel&Expenses Coordinator.