Procurement Assistant

Job Description

ClientEarth’s mission is to use the law to protect the earth and its inhabitants. Since we were founded in 2008, we have grown to become one of the world’s most ambitious environmental organisations, utilising our in-house legal expertise to create positive change around the world.

We have an excellent opportunity to join a purpose-driven organisation and to make a significant impact in delivering value‑for‑money services in our Procurement team as a Procurement Assistant here at ClientEarth.
This role is based in our Warsaw office. ClientEarth has a Flexible working policy, however this post is expected to work from the office at least 3 days per week.

The post holder will work under the supervision of the Global Procurement and Standardisation Manager (based in London), and Operations Manager based in Warsaw Office.

Key Responsibilities

• Process purchase requests, ensuring all submissions comply with Environmental, Procurement and Due Diligence policies and are completed in a timely manner.
• Under guidance from the Procurement Manager, liaise with suppliers to obtain quotations, clarify order details, and resolve routine procurement issues, escalating non-routine matters appropriately.
• Administer the purchase to payment cycle by processing invoices, matching them to purchase orders, and supporting the Finance team with resolving discrepancies to‑payment cycles by processing invoices.
• Make business travel bookings for staff and partners in line with internal Environmental, Travel, Procurement and Security policies.
• Warsaw office administration and operations support

See the job description for a full list of duties for this role.

Skills, Knowledge & Expertise

• Minimum secondary/high school level education
• Experience in a customer service/administrative role
• Experience in processing payments and invoices
• Strong understanding of routine office systems, equipment, and administrative processes
• Fluent (CEFR level C2) in Polish and English (essential)
• Knowledge of Microsoft dynamics and Power Apps

See the job description for a full list of duties for this role.

Note to candidates: We know that long lists of criteria can be daunting and that some candidates will not apply for a role unless they feel they are 100% qualified. If you feel you meet at least some of the essential criteria, we still encourage you to apply.

Job Benefits

Further Information

Have a question about this job? Please visit Jobs at ClientEarth | ClientEarth Careers for advice on applying, FAQs, and more.

Flexible working: We are proud to be a Flexa accredited Employer. Visit our Flexa Employer page for more information on our approach to flexible working. Our flexible working policy allows our people the choice to decide to work from home/another location in the country where their contract of employment is issued for 80% of their month, with the other 20% of their month being office-based. See our benefits page for more: Benefits | ClientEarth Careers as well as our flexible working FAQ.

ClientEarth values diversity and inclusion and the benefits this brings. We aim to appoint the most suitable candidate at all times and welcome applications from people from all different backgrounds. See our Equity, Diversity and Inclusion (EDI) at ClientEarth | ClientEarth journey page for more.

Please note that ClientEarth is only able to employ those who have the pre-existing legal right to work in Poland.

ClientEarth is not a law firm and does not provide legal advice or legal services to third parties.