Executive Assistant to CEO

Job Description

It’s an exciting time to join carwow, with the recent appointment of our new CEO John Veichmanis we are seeking an Executive Assistant to work with him. As the CEO’s Executive Assistant, your mission will be to build an environment of seamless efficiency that enables our CEO to drive new business and focus on his strategic vision responsibilities.

If you are a seasoned professional seeking an opportunity within a high-energy, fast paced environment characterised by rapid growth, this role may be the perfect fit for you.

Responsibilities

Executive Support:

• Calendar wizardry: Skillfully oversee the CEO's schedule, ensuring comprehensive awareness of upcoming commitments, including meetings, investor interactions, and presentations.
• Stakeholder Engagement: Serve as the primary point of contact for internal and external stakeholders, efficiently managing inquiries and ensuring that matters concerning the CEO receive appropriate attention.
• Investor Liaison: Act as the central point of contact for investors, proficiently addressing inquiries and organizing investor meetings with precision.
• Proactive Problem-Solving: Anticipate the CEO's needs, streamline processes, and provide solutions in advance of issues arising.
• Attention to Detail: Demonstrate unwavering precision, upholding the highest standards of accuracy and quality in all responsibilities.

Administrative Tasks:

• Administrative Excellence: Execute a wide array of administrative tasks, from crafting and refining presentations to managing documents, schedules, and communications.
• Expense Management: oversee and track the CEO's expenses and reimbursement requests.

Meeting Support:

• Meeting Coordination: Prepare comprehensive meeting agendas, materials, and presentations.
• Minutes and Follow-Up: Attend meetings, diligently capture key points in minutes, and ensure the timely completion of action items.

Requirements

We are seeking an individual who is inherently self-motivated and possesses a strong solutions-oriented mindset. Your track record should reflect experience in effectively engaging with Board members and C-level executives. In addition, you should excel in managing workloads and adeptly prioritizing tasks, even within the demanding constraints of a fast-paced, deadline-driven environment.

• Thrives on multitasking: you can deftly spin multiple plates to give the CEO space to focus on big-picture stuff and keep the business humming.
• unapologetically curious: you will always want to build a deeper understanding of what makes our business tick
• Several years’ experience as an Executive Assistant. Ideally in the high growth scale up space, reporting directly to C-level, preferably CEO .

• Tech Savvy: Proficiency in office software tools (e.g., Microsoft Office, Google Suite) and familiarity with productivity and scheduling software.
• Outstanding organizational and time management skills
• Exceptional written and verbal communication skills, including the ability to draft professional correspondence and emails on behalf of the CEO.
• proactive, adaptable, and detail-oriented

Benefits

🗺️ 🕔 Remote and hybrid working options: (2 days in the office)

💶 Competitive salary

🏥 Vitality Private Healthcare

🪙Private pension scheme (carwow will match contributions up to 5%)

🫂Mental-health and wellbeing coaching sessions

🏖️ 25 days holiday, plus bank holidays and Christmas Eve or an alternative (religious) holiday of your choice

💻 Tech: The latest core technology (Macbook or Surface)

🪑 Remote working: You'll receive a ‘home office allowance’ of up to £500/€550 to help get set up with everything you need to succeed at home

🌍 Remote working: New: ‘work from anywhere for a month each year'

👶 Inclusive parental, partner and shared parental leave, fertility treatment and pregnancy loss policies

📚 Learning and development budget

💬 Social: Company wide collaboration such as bi-weekly product demos, tech lunch’s, coffee with the exec sessions, book clubs, social events

🧑‍🤝‍🧑 Refer a friend and get paid!

🥪 Lunch & learns with internal and external speakers

A great Product org where you can grow as the company grows and learn from people who are keen to better themselves

Diversity and inclusion is an integral part of our culture. We know that diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply for this position. We make recruiting decisions based on experience, skills and potential, so all our applicants are treated fairly and equally.