Project Coordinator – Operations

Job Description

At BAE Systems Australia

 Do interesting work that MATTERS

 ENJOY what you do

 GROW your career

 Be YOU

We have an exciting opportunity for a Project Coordinator – Operations to work with our Head of Operations Management along with supporting the wider team. In this role, you will be a strategic partner who is responsible for providing high level, efficient and professional support to ensure the smooth functioning of organisational operations.

This role is open to our 9-day fortnight. This opportunity is available at our Osborne Shipyard Office.

Key responsibilities will include:

• Delivery of task-based outcomes on behalf of Operations Management, providing direct support to the Head of Operations Management and Manufacturing Teams
• Provide coordination support across Operations Management including key meetings, reviews and events
• Drafting and sending communications with internal and external stakeholders on behalf of the Head of Operations Management
• Project action tracking and completion monitoring across key Operations activities
• Project governance and delivery review documentation compilation and dissemination on behalf of Operations Management for a range of meetings
• Configuration control of Operations documentation in project toolsets such as Sharepoint, Windchill and JIRA
• Participation in Operations delivery meetings, collating minutes, tracking actions and dissemination of information to stakeholders
• Compilation and extraction of business information from company toolsets including P6 (Scheduling Tool), AVEVA, JIRA, Co-Console, Windchill and CMPIC
• Extracting and presenting key project information such as: Schedule Information, Jobcard information, Earned Value/Cost & Schedule reports and Risk, Issue & Opportunity information
• Regular engagement with Operations Management for emerging issues or deconfliction required
• Coordination with Operations support teams for on-site requirements across manufacturing facilities and key events
• Sharing of LfE/training of other staff in Shipbuilding toolsets
• Ad-hoc tasks as required

About YOU

You’ll have:

• Previous experience in a similar role (Maritime Defence experience desirable)
• Ability to contribute to a team environment, providing support to meet deliverables and adding value in a collaborative environment
• Motivated self-starter with excellent time management skills to support managing multiple competing priorities in a fast-paced environment under broad direction
• Adept at building and maintaining excellent relationships with internal and external stakeholders
• Sound written and verbal communication skills
• High attention to detail and organisational and problem-solving skills
• Proactive thinking, and flexible with a lean-in approach
• Computer literacy, with intermediate knowledge of MS Suite, SharePoint, P6 (Scheduling Tool), AVEVA, JIRA, Co-Console, Windchill and CMPIC
• Eligibility to obtain and maintain Australian Government Security Clearance

We believe in hiring for potential, we know that some candidate hesitate if they don’t tick all the boxes. If this role interests you, but you don’t meet all the criteria, we still encourage you to apply.

About US

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia’s largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180.

Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au

Clearances

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances.