Production Administrator

Job Description

Production Administrator

Job Location: Osborne Shipyard Adelaide South Australia – We offer a range of hybrid and flexible working arrangements, such as a 9-day fortnight.

Who we are:

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow – shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space – there’s no limit to where a career at BAE Systems could take you.

Role Description:

As a Production Administrator, you will be responsible for supporting and working collaboratively with the project team and assisting with other Departments and Stakeholders as required. This role reports into our Production Business Support Lead who is responsible for overseeing the management of the Production Administration group and ensuring that the team provides consistent support across multiple areas of the business to ensure production demands are met.

Core Duties:

• Coordinate meetings, inclusive of meeting logistics, catering, minute taking, recording actions and maintaining meeting agendas
• Arrange domestic and international travel, including flights, accommodation, visit requirements and transport as required
• Organise and support business events, provide customer service, escort and supervise visitors within secured areas
• Raise purchase orders, process payment of invoices and reconcile credit card expenses in line with company policy
• Order office supplies, consumables and stationery as required
• Collate data and contribute to the development of reports, bids, contracts, manuals, presentations and correspondence as required
• Prepare correspondence on behalf of manager and/ or team leads
• Escorting and supervising visitors and providing customer service
• Covering periods of leave for other administrators within the Function when required
• Other administrative support to the Production team
• Ad hoc tasks as requested

About You:

• Excellent communication skills required, both written and verbal
• Team orientated with a lean in approach
• Excellent time management skills and be a motivated self-starter with
• High attention to detail
• Organisational and problem-solving skills
• An ability to work and liaise effectively with internal and external stakeholders at all levels
• A flexible and can do attitude
• Previous experience in a similar role
• Computer literacy, with intermediate knowledge of MS Suite. Familiarity with tools like SharePoint and Oracle is desirable
• Ability to hold and maintain Government Security Clearance

The Hunter Class Frigate Program

BAE Systems Australia is leading the largest ever surface ship project in Australia’s defence history – the design and build of Hunter class frigates. The Hunter Class Frigate Program is transforming Australia’s shipbuilding industry by supporting the building of a world-class, continuous naval shipbuilding capability for our nation

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work – this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family – support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.

We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.

We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.

If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.

Security statement

Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.