Training Scheduling Assistant

Job Description

Job Description:

This position directs the comprehensive administration of our training operations. As the core of our training delivery system, you will focus on achieving operational excellence and high customer satisfaction by:

• Driving Operations: Overseeing strategic session scheduling and providing dedicated instructor support.
  
• Ensuring Compliance: Guaranteeing strict adherence to MOLIT regulatory standards and TSA guidelines.
  
• Maintaining Stability: Upholding a highly stable, efficient, and customer-focused training environment.
  

Responsibilities :

• Strategic Scheduling: Collaborate with the scheduling team to assign instructors to Full Flight Simulator (FFS) sessions. Effectively balance customer airlines' monthly draft schedules with internal training needs to optimize resource utilization.
  
• Real-Time Communication: Serve as the primary communication hub, guaranteeing that all stakeholders receive immediate updates regarding schedule adjustments, training issues, or operational irregularities.
  
• Resource Forecasting: Analyse customer training forecasts to execute strategic manpower planning, proactively securing instructor availability.
  
• Records Management: Supervise the maintenance of all physical and digital training records, ensuring strict adherence to the Korean Aviation Safety Act and specific customer standards.
  
• Regulatory Compliance & Audit Preparation: Assist in preparing for and navigating critical annual and biennial audits conducted by major stakeholders, including MOLIT, AIRBUS, and Korean Air.
  
• Digital Integrity & System Management: Oversee the Electronic Training Schedule and Records system (iFlight) to maintain total data accessibility and accuracy. Regularly audit Voyage and Training records to swiftly identify and resolve any discrepancies.
  

• Travel Logistics: Coordinate with ticketing personnel to arrange instructor flight reservations and secure hotel accommodations.
  
• Financial Administration: Process monthly instructor expense claims and compile accurate training activity data to support payroll operations.
  
• Procurement & Facility Management: Monitor office inventory and procure necessary supplies and equipment to maintain a fully functional training environment.
  
• Qualification Tracking: Provide administrative support for instructor qualification management, including precise data entry, record verification, and strict document control.
  
• Audit & Inspection Support: Assist in the logistical execution and documentation of internal evaluations, facility inspections, and external audits.
  

Personal Skills

• Analytical Planning: Accurately forecasts manpower needs by analysing shifting airline demands to guarantee optimal resource allocation.
  
• Operational Agility: Swiftly adapts and reorganizes complex schedules during irregular operations or technical failures, maintaining peak service quality under pressure.
  
• Meticulous Detail Orientation: Maintains flawless training records and documentation with pinpoint precision to eliminate regulatory and operational risks.
  

Interpersonal Skills

• Cross-Cultural Communication: Guides and supports a diverse, international team of instructors through local administrative processes with cultural sensitivity and clarity.
  
• Proactive Collaboration: Serves as a vital bridge between airline schedulers, logistics teams, and government authorities to keep daily operations running smoothly.
  
• Conflict Resolution: Diplomatically resolves scheduling disputes, perfectly balancing instructor well-being with strict airline compliance standards.
  

Qualification & Professional skills

• Bachelor’s degree in Management or a related field
• Proficient in Google suite applications and MS excel
• Proficiency in both English and Korean
• Ability to work independently with limited direction. Show initiatives to drive change and improvements in the job.
• Confidence to work in a multicultural environment and maintain Airbus corporate policies on ethics and compliance.

Recruiting information

• Contract type : Fixed term contract (1 year)
  
• How to apply : Apply through the recruitment site & channel.
  
• Application Deadline : May 26, 2026.
  
• Recruiter : Sunwoo Lee / Human Resources ( sunwoo.lee@airbus.com )
  

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Korea Limited

Employment Type:
Fixed term
-------

Experience Level:
Entry Level

Job Family:
Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.