Secretary Assistant m/f

Job Description

Job Description:

Airbus Commercial Aircraft is seeking a proactive and organized Personal Assistant (m/f/d) to support one of our Customer Services Vice Presidents in Toulouse, France.

You will join a dynamic, global team within the Maintenance & Retrofit Engineering organization, dedicated to supporting airlines worldwide with critical services like Maintenance Optimisation and Retrofit solutions.

In this pivotal role, you will act as a key partner to the VP. Your responsibilities will include orchestrating complex calendars and travel arrangements, as well as managing high-profile events for internal teams and airline customers. Additionally, you will support the business operations by gathering data and crafting impactful presentations for the management team.

Your working environment:

Global capital of aeronautics and European capital for space research, Toulouse is a dynamic city in the southwest of France served by an international airport. Ideally located between the Mediterranean sea and the Atlantic ocean and close to the Pyrenees mountains, it offers plenty of options for outdoor activities!

How we care for you:

Financial rewards: Attractive salary, agreements on success and profit sharing schemes, employee savings plan abounded by Airbus and employee stock purchase plan on a voluntary basis.
Work / Life Balance: Extra days-off for special occasions, holiday transfer option, a Staff council offering many social, cultural and sport activities and other services.
Wellbeing / Health: Complementary health insurance coverage (disability, invalidity, death). Depending on the site: health services center, concierge services, gym, carpooling application.
Individual development: Great upskilling opportunities and development prospects with unlimited access to +10.000 e-learning courses to develop your employability, certifications, expert career path, accelerated development programmes, national and international mobility.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

Your missions:

• Manage diary of HO SIM and organize meetings and appointments
  
• Manage filing systems and distribution list updated
  
• Administer general supplies purchase, relying on a focal point network
  
• Support internal communication (Newcomer sessions, Weblives, etc)
  
• Book and arrange travel, transport and accommodation including visa application and invitation letter when required. Create expense reports accordingly.
  
• Organize team boosters and team events for SIM / SIMx
  
• Support new arrivals in SIM team (newcomers, trainees, appendices): request for move, IT access
  
• Act as the French Facility Focal Point (Office set-up, moves)
  
• Plan and organise the team recurrent meeting calendar
  
• Collaborate with SIM worldwide network and other assistants (located in Toulouse, Hamburg, Filton, Madrid, Mobile, Bangalore, Beijing)
  

Your boarding pass:

• You are an agile, organised person, and you feel comfortable in a diverse transnational environment
  
• You have an Airbus background (Organisation, processes and tools).
  
• Knowledge of the Airbus Customer Services environment is a plus
  
• You have good interpersonal and communication skills. You are a team player with a positive attitude
  
• You demonstrate strong organisational skills, you are reliable, you take ownership
  
• You have an advanced level of English
  
• You are a proficient user of GSuite apps and Airbus tools
  

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
AIRBUS SAS

Employment Type:
Permanent
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Classe Emploi (France): Classe E09

Experience Level:
Professional

Job Family:
Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.