Personal Assistant to the Head of Finance and Transformation Space Systems M/F

Coordination d'équipe et organisation d'événements

• Fournir un soutien administratif et organisationnel à l'équipe TFS Core Team.
• Coordonner les réunions et les déplacements des membres de la Core Team selon les besoins.
• Contribuer à l'organisation d'ateliers (workshops), d'événements et d'activités d'équipe, incluant les prestations de restauration et la coordination avec les prestataires externes.
• Prendre en charge la gestion administrative et les achats associés, notamment le traitement des règlements fournisseurs via les outils dédiés.
• Traiter les notes de frais et assurer les commandes de fournitures de bureau et de matériel selon les besoins.

Accès site, sécurité et intégration (onboarding)

• Coordonner l'accueil et l'accès sur site des visiteurs externes et des prestataires.
• Gérer les demandes d'accès visiteurs via les systèmes internes Airbus.
• Veiller à ce que les visiteurs disposent des accès nécessaires, de la connexion Wi-Fi et que les exigences de sécurité soient respectées.
• Accompagner l'intégration des nouveaux membres de l'équipe (demandes de matériel informatique et coordination avec l'IT Corner).

Votre profil :

Nous recherchons un(e) professionnel(le) proactif(ve), rigoureux(se) et doté(e) d'un excellent sens de l'organisation, appréciant travailler dans un environnement dynamique et collaboratif.

Vos atouts :

• Expérience préalable en tant qu'assistant(e) de direction, assistant(e) personnel(le) ou sur un rôle de coordination similaire.
• Excellentes compétences organisationnelles et gestion du temps, avec une capacité avérée à gérer des priorités multiples et à anticiper les besoins.
• Proactivité, fiabilité, autonomie et adaptabilité.
• Aisance relationnelle et excellentes compétences en communication.
• Sens aigu de la confidentialité et grande discrétion.
• Aptitude à interagir efficacement avec des interlocuteurs de haut niveau ainsi qu'avec des équipes et fonctions transverses.
• Bonnes capacités de résolution de problèmes et flexibilité face aux changements de priorités.
• Esprit d'équipe prononcé et sens du collaboratif.
• Maîtrise courante du français et de l'anglais, à l'écrit comme à l'oral.
• La connaissance des outils Airbus (KDS, Stars DS, CnB...) constitue un atout majeur.

Une expérience dans un environnement international ou industriel sera fortement appréciée. Une bonne connaissance de l'environnement Airbus et de ses outils internes représente un véritable avantage.

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We are looking for a Personal Assistant to provide full-time support to the Head of Finance and Transformation, Space Systems.

You will work as part of a close-knit support team, alongside the Executive Assistant to the Head of Finance and Transformation, and will play an important role in ensuring the smooth and efficient management of day-to-day activities.

You will also provide support to the TFS Core Team, working closely with team members and a broad network of Personal Assistants across Airbus sites and functions.

Your responsibilities:

Executive and administrative support

- Manage and coordinate the Head of Finance and Transformation’s agenda, including meetings, appointments and business events.

- Coordinate meetings with internal and external stakeholders, including senior management and EMC members.

- Work closely with other Personal Assistants to coordinate complex agendas and identify suitable time slots.

- Support the management of the agenda during business trips.

- Manage day-to-day administrative activities and ensure appropriate follow-up.

Travel management and logistics

- Organize and coordinate business travel arrangements, including flights, hotels and rental cars.

- Manage all related logistics for visits to Airbus sites, external events and business meetings.

- Anticipate travel requirements and ensure that all arrangements are in place in a timely manner.

Team and event coordination

- Provide administrative and organizational support to the TFS Core Team.

- Coordinate meetings and travel arrangements for Core Team members when required.

- Support the organization of workshops, events and team activities, including catering and coordination with external service providers.

- Manage related administrative and purchasing activities, including the processing of supplier payments through the relevant tools.

- Manage expense reports and order office supplies and other materials as required.

Site access, security and onboarding

- Coordinate the arrival and site access of external visitors and service providers.

- Manage visitor requests and access through the relevant Airbus systems.

- Ensure that external visitors have the necessary access, Wi-Fi and security requirements in place.

- Support the onboarding of new team members, including IT equipment requests and coordination with the IT Corner.

Your profile

We are looking for a proactive and well-organized professional who enjoys working in a dynamic and collaborative environment.

You have:

- Previous experience as a Personal Assistant or a similar coordination role.

- Excellent organizational and time-management skills, with the ability to manage multiple priorities and anticipate needs.

- Proactive, reliable, independent and adaptable.

- Strong communication and interpersonal skills.

- High level of confidentiality and discretion.

- The ability to work effectively with senior stakeholders and across different teams and functions.

- Good problem-solving skills and the ability to adapt to changing priorities.

- A collaborative mindset and a strong team spirit.

- Effective communication skills in French and English (both written and spoken)

- Knowledge of Airbus tools (KDS, Stars DS, CnB...) would be a major asset

Experience in an international or industrial environment would be appreciated. Familiarity with the Airbus environment and internal tools would be an advantage.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Defence and Space SAS

Employment Type:
Permanent
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Classe Emploi (France): Classe E09

Experience Level:
Professional

Job Family:
Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.