ADS • Edinburgh, Scotland

Executive Assistant Scotland- Part Time

Salary:  Competitive, depending on experience

1–2 days/week at home

9-day fortnight

Core hours 9–5.30

Job Description

Role Outline

An exciting opportunity has arisen to work as a key part of our Scotland office reporting into the management team.

Reporting to the ADS Scotland Director, the Executive Assistant is responsible for providing a comprehensive, confidential and professional support service in all aspects concerned with the efficient and successful operation of the ADS Scotland office.

The role holder will thrive in a very busy and dynamic environment that requires the ability to multi-task effectively, and be confident and professional at all times. They will be comfortable working to tight deadlines on a regular basis whilst maintaining a high level of accuracy. The role holder will also play an important role supporting and helping to develop the ADS Scotland service offer to our members - playing your part in growing ADS and our sectors.

This part time role is based in Edinburgh however it will require some occasional travel.

Skills & Competencies

  • Highly motivated and can work on their own initiative, is pro-active, persistent, robust and committed to "getting the job done”.
  • Ability to work effectively in a demanding role and experience of working under pressure, often with tight deadlines.
  • Good communication skills, demonstrates professionalism and confidence in dealing with people at all levels.
  • A strong team player with a can do attitude.
  • Ability to maintain flexibility regarding office role, workload and working hours.
  • Organises and prioritises time effectively to achieve deadlines with excellent diary management skills.
  • Presents a professional image of ADS to both colleagues and members at all times.
  • Seeks out opportunities to provide a more efficient and proactive service for our members.
  • An open and flexible attitude to change and a willingness to learn new skills is essential.
  • Excellent organisational and administrative skills
  • Ability to multi task and prioritise effectively, taking responsibility for own workload
  • High level of attention to detail
  • Proficient in the use of Microsoft Office – Word, PowerPoint, Excel and Outlook etc. and willingness to learn other software design packages.

Contract & Benefits

Contract; Permanent, parttime role- 19 hours per week- flexible on how this is split throughout the week

Location; Hybrid working- minimum 12 hours in the Edinburgh office and 7 hours from home

To view Job Description; Executive Assistant Scotland.docx

Salary; Depending on experience

Benefits; Bonus, pension, private health insurance, life insurance, season ticket loan, cycle to work scheme, hybrid working, extended remote working, enhanced parental leave, annual leave, buy additional annual leave, long service additional annual leave

Company benefits

9-day fortnight
Open to job sharing
Open to part time work for some roles
Open to compressed hours
Work from anywhere scheme
Flexible working week
Enhanced sick pay
Compassionate leave
Season ticket loan
Travel insurance
Time off in-lieu
28 days annual leave + bank holidays
Buy or sell annual leave
Optional unpaid leave
Company shutdown periods
Enhanced maternity leave
Shared parental leave
Enhanced paternity leave
Cycle to work scheme
Salary sacrifice
Life insurance
Annual pay rises
Skilled worker visas
Employee assistance programme
Volunteer days
Teambuilding days
L&D budget
Enhanced sick days
Mental health platform access
Fertility benefits
Menstrual leave
Gym membership
Wellbeing allowance
Health insurance
Women’s health leave
Mental health days
Pregnancy loss leave
Childcare credits
Adoption leave
Cinema discounts
Charity donation scheme
Commuter loan
Fully stocked snack cupboard
Meditation space
Life assurance
Interest free loans

We asked employees of ADS how satisfied they were with flexible working, and this is what they told us

Employees are largely happy with their working location freedom
Employees are very happy with the flexibility in the hours they work
Employees are largely happy with the benefits their company offers
Work-life balance
Employees feel that they can switch off quite easily from work
Role modelling
Employees feel that most people work flexibly
Employees feel they have complete autonomy over getting their work done
Working at ADS

Company employees


Gender diversity (male:female)


Office locations

London, Farnborough, Northern Ireland, Scotland, Toulouse

Hiring Countries

United Kingdom