Senior Company Secretarial Assistant (12 month FTC)

Job Description

We are recruiting for a Senior Company Secretarial Assistant to assist the Deputy Group Company Secretary and Subsidiary Company Secretary and their teams in all governance matters across Admiral Group Plc on a 12-month fixed term contract. You will be flexible and able to thrive under pressure. You will have knowledge and experience of performing company secretarial duties including servicing boards and committees, coordinating board dates, drafting agendas, preparing board papers, action logs and minute taking. This role requires strong organisational skills, diligence, attention to detail and the ability to manage multiple tasks effectively.

Key Responsibilities:

• To support the highest standards of governance across the organisation
• Reporting to the Subsidiary Company Secretary, and supporting the Deputy Group Company Secretary and team, together with Subsidiary Boards and Committees (where necessary) and members of the Senior Management Team in all governance matters to include:
  • Liaising with Boards and Committee members to coordinate board dates.
  • Coordinating board papers.
  • Attending and minuting regulated Board and Committee meetings, drafting accurate and comprehensive minutes and maintaining action logs.
  • Coordinating Board evaluations and SMCR Fitness and Proprietary assessments.
  • Assisting the Deputy Company Secretary and other members of the Company Secretary team with preparation for annual accounts and governance statements where required.
  • Assisting the Company Secretarial Team with Companies House submissions and regulatory filings.
• Manage and support the development of corporate governance administration providing advice and support to other administrators and/or members of the Company Secretary Team to ensure consistency and quality of service delivery is maintained.

Essential Skills & Experience

• A governance related qualification or experience of working in a governance role.
• Knowledge and understanding of governance frameworks ideally within a regulated sector.
• Excellent attention to detail and experience of providing a professional service to individuals working at all levels in the organisation.
• Proficiency with technology and systems relevant to company secretarial work, such as Diligent Entities and Diligent Boards (or equivalent).
• Ability to build positive relationships and effectively influence, advise and support people throughout the organisation.
• Excellent written and verbal communication skills.
• Willingness to regularly work from the office including, when required, to attend team, Board and Committee meetings.
• Willingness to engage with team and Company activities, events, impact days and other social events as and when they arise.

Desirable Skills & Experience

• Working in Financial services
• Strong academic background

Working hours

• 37.5 hours a week
• Hybrid working with 2 days in our Cardiff office

Please note - we may close this vacancy early if we receive lots of applications or business priorities change.

Admiral: Where You Can

We take pride in being a diverse and inclusive business. It's a place where you can Be You, and show up as you are. We’re committed to fostering a people-first culture where everyone is accepted, supported, and empowered to be brilliant. You can, Grow And Progress at a pace and direction that suits you, Make A Difference for our customers and each other, and Share in Our Future with all colleagues eligible for up to £3,600 of free shares each year after one year of service.

Everyone receives 33 days holiday (including bank holidays) when they join us, increasing the longer you stay with us, up to a maximum of 38 days (including bank holidays). You also have the option to buy or sell up to an additional five days of annual leave.

We’re proud of our people-first culture. In fact, we've been recognised as a Great Place to Work for Women, a Great Place to Work for Wellbeing, and an overall Great Place to Work for over 25 years! We’re fully committed to making sure your progression is not slowed or halted by barriers related to race, gender, age, sexuality or any of the protected characteristics.

Our fantastic benefits make sure our colleagues have a great work-life balance; You can view some of our other key benefits here.

Disability Confident Leader

As a Disability Confident Leader, for candidates with a disability or long-term health condition, that opt into the Disability Confident scheme, we’ll invite a fair and proportionate number of applicants that meet the essential requirements of the role to the first stage of our selection process.

If you need any adjustments or support with your application or during the recruitment process, just let us know. Please do email Allison.martina22@admiralgroup.co.uk, contact us on 07789 816806. This number is dedicated to supporting candidates that require reasonable adjustments or support during the application process.

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