Assistant to CEO and CCO

Job Description

Key Responsibilities:

• Calendar Management: Coordinate and manage schedules, meetings, and appointments for Mai and Alexis, ensuring their time is used efficiently
• Communication: Act as the primary point of contact for internal and external communications on behalf of the executives, including emails, calls, and correspondence
• Travel Arrangements: Organise and book travel plans, including flights, accommodations, and itineraries for business trips
• Meeting Preparation: Prepare agendas, take meeting minutes, and assist in preparing presentations such as quarterly reviews and shareholder updates or reports as needed
• Task Prioritisation: Help the executives prioritise tasks and projects, ensuring deadlines are met and objectives are clear
• Project Coordination: Assist with various projects, track progress, and ensure timely execution by liaising with different teams
• Confidentiality: Handle sensitive information with discretion and maintain a high level of professionalism at all times

Requirements

• Previous experience as an Executive Assistant or in a similar administrative role within an agile work environment, scaling organisation
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills in English
• Ability to manage multiple tasks and prioritise effectively and communicate this
• Proficient in using Microsoft Office, slack, G-suite and other productivity tools
• Ability to work independently and handle confidential information

• Strong interpersonal skills and the ability to build relationships with team members and external partners

Benefits

• Transparent salary structure and progression, with annual consideration for pay rise
• Hybrid - 1 day per week in our Hanoi office - we trust you, and we're sure you'll do great work from home and our core working are 2pm to 8pm Vietnam Time (8am to 3pm UK time)
• 20 days annual leave - plus UK bank holidays
• Full access to LinkedIn Learning - we believe a culture of learning is paramount to success, so you can benefit from more than 100,000 courses on a variety of topics to nurture your growth
• Full access to Calm - your well-being and overall mental health are of utmost importance to us, so we are keen to ensure you feel supported in this regard
• 6 weeks of remote work throughout the year - feel free to travel, visit friends or family you might have abroad or simply recharge by working from home during this time
• An international working environment: Our employees come from around the world, collaborating and communicating in English as our primary language