Facilities/Office Manager - Loch Leven

Job Description

Are you interested in a job where no one hour is the same let alone a day, and where you are a key member of a dynamic, busy team at one of Scotland’s most popular nature reserves? Would you love to support the operation of a reserve without having to do any wet and messy work outside? If you enjoy being part of a team, are solution driven, a people person, and possess excellent organisational skills then this job may be for you!

We are looking for an Office/Facilities Manager for RSPB Scotland Loch Leven Reserve. This is a ‘do it all’ role where you will be dealing with everything from answering the phone, dealing with enquiries, taking school bookings and paying bills, to ensuring that the reserve buildings are clean, well maintained, are safe and compliant and are generally running smoothly. You will look for ways to maximise efficiencies and sustainability of the running of the buildings, with support from the Senior Site Manager, Building Surveyor, Rural Surveyor and Health & Safety Advisor.

You will form part of the reserve’s Leadership Team who have an overview of the management of the Reserve. Your role will manage the repairs, maintenance and office budgets, as well as doing the general and financial administration for Loch Leven, Loch of Kinnordy and Tay Reedbed reserves. This role also acts as the PA to the Senior Site Manager and manages the Admin volunteers.

You will also assist in areas such as creating and posting social media content, organising meetings and taking minutes, assisting with the preparation of funding applications and reports and working on projects alongside other members of the reserve team.

This role can be very fast paced, so you need to be highly organised, efficient, and adaptable. You also need to work well under pressure, have excellent communication skills and be confident in dealing with external contractors and suppliers, as well as internal contacts.

This position will be office based.

Essential skills, knowledge and experience:

• Excellent organisational skills
• Remaining calm under pressure
• Co-operative
• Problem Solving
• Efficient Approach
• Experience providing administrative support

Desirable skills, knowledge and experience:

• Knowledge of Finance and Budget systems
• Risk Management experience
• Data management experience
• Some Social Media and Marketing experience
• Knowledge of wildlife and conservation

This is a Permanent role for 37.5 hours per week.

We are looking to conduct interviews for this position on 11 October 2023. For further information please contact Yvonne.boles@rspb.org.uk (between11 and 22 September please contact Clare Bunyard instead - clare.bunyard@rspb.org.uk)

As part of this application process you will be asked to provide a copy of your CV and complete an application form including evidence on how you meet the skills, knowledge, and experience listed above.

We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on nature’s side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. Contact us to discuss any additional support you may need to complete your application.

The RSPB is an equal opportunities employer. This role is covered by the Rehabilitation of Offenders Act 1974.

This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract.

Before applying for this role, we recommend reading through the candidate guidance notes attached to the top of this advert.