Right of Way & Permits Coordinator

Job Description

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

Mott MacDonald is seeking a Right-of-Way and Permits Coordinator for highway and transit improvement projects in the San Francisco Bay Area. This position will be on-site in San Jose, CA. However, you will also be supporting projects throughout Northern California. This is not a remote work or work from home position.

As a Right-of-Way and Permits Coordinator, within the engineering and construction field, you will be responsible for various activities related to acquiring right-of-way, property rights/easements and permits for highway, roadway, transit and express lanes (also known as Toll Lanes) projects.

To perform this job successfully, an individual must be able to perform the essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Responsibilities include:

• Coordinate and monitor Right-of-Way (ROW) activities among project team members and associated public agencies.
• Conduct ROW coordination meetings.
• Review cost estimate for ROW task orders from consultants.
• Coordinate and review the preparation of ROW plans, legal descriptions, appraisal maps, the ROW acquisition database, and other documents and exhibits required by project related to the eminent domain process for Highway Program ROW acquisition.
• Identify to management for those issues and possible solutions related to ROW acquisition and real property matters.
• Complete the permit application packages and navigate the permit approval processes. This includes preparing the encroachment permit applications for Caltrans, local agencies, as well as preparing requests to obtain Permits-To-Enter (PTE) for private property.
• Provide documentation required to complete Project Closeout Binder, Project History File and ensure proper project sign off as required by permits.
• Obtain Caltrans Right of Way mapping approvals.
• Coordinate Section 83 property transfers and Caltrans property relinquishments.
• Provide solutions to resolve existing Caltrans ROW deficiencies, encroachments and record mapping issues.
• Track unit prices for acquisitions and ROW property service costs.
• Prepare and update project schedules for ROW acquisition, mapping and closeout.

The ideal candidate would have the following education and experience:

• College degree required. Bachelor’s degree in civil engineering or other engineering discipline is a plus but is not required.
• Has a minimum of 5 – 10 years of experience in public works projects that require right-of-way acquisitions and permitting for all phases of project development including preliminary engineering, environmental, final design, Right-of-way, construction, and project closeout.
• Experience with Microsoft Project, Excel and Word software
• Is technically capable and familiar with Caltrans project development procedures and processes as specified in Caltrans Right-of-Way manual.
• Demonstrates interest in the development and maintenance of client relations.
• Strong written and oral communication skills are required and working as a team player is very important for this role.
• Desires to work with multiple agencies to obtain agencies’ permits including local permits.

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don’t have all the experience outlined in this posting, we still want to hear from you!

Let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

At Mott MacDonald, we provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave and company paid life insurance.

The expected salary for this position is $116,000- $142,000

Individual pay is determined based on several factors such as work location, education, experience, and unique skills.

Equal opportunity is the law.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.