Project Coordinator

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America.

Mott MacDonald is seeking a proactive and detail-oriented Project Coordinator to support the planning, coordination, documentation, and delivery of multidisciplinary projects. Working closely with project managers, commercial teams, technical leads, and client counterparts, this role offers the opportunity to develop practical project management skills across project planning, controls, governance, risk, scheduling, and stakeholder coordination while helping keep activities organized, documented, and moving forward throughout the full project lifecycle.

As a Project Coordinator, you will be responsible for the below duties:

• Assist with project planning, coordination, monitoring, and reporting throughout the project lifecycle.

• Support project managers and technical teams with project controls, contract administration, change management processes, and governance documentation.

• Coordinate schedule updates with multidisciplinary teams and monitor progress against key milestones, deliverables, and action items.

• Help identify, track, and monitor project risks, issues, actions, decisions, and opportunities, including maintaining project logs

• Prepare assigned sections of project presentations, reports, dashboards, and other project documentation to support governance and decision-making.

• Coordinate the preparation of complete project documents by gathering and organizing input from project team members, reviewing consistency of defined terms and abbreviations, and supporting table of contents, appendices, and references.

• Draft and issue project correspondence, meeting agendas, minutes, and follow-up actions in accordance with project protocols.

• Schedule and coordinate project meetings with stakeholders, preparing pre-meeting agendas and supporting documentation, circulating pre-reads, tracking attendance, and ensuring follow-up actions are captured and progressed.

• Implement and maintain document management protocols, including delivery lists, document numbering, folder structures, version control, and filing standards.

• Manage Bluebeam sessions and other collaborative tools to support technical reviews, coordination, and document markups.

• Support QA/QC processes by coordinating reviews, tracking comments, consolidating input, and helping ensure deliverables meet project standards.

• Work directly with client counterparts and internal stakeholders to coordinate assigned project components and maintain clear communication across the team.

• Assist with onboarding project team members by preparing and maintaining onboarding materials, access requirements, and project information.
  
  

The successful candidate will possess the following skills and abilities:

• 3-5 years of experience in project coordination, project management support, consulting, engineering, construction, infrastructure, or a related environment.

• Bachelor’s degree in project management, engineering, business, or a related discipline, or equivalent relevant experience.

• Experience being part of multidisciplinary project teams and coordinating inputs from technical, commercial, and project delivery stakeholders.

• Strong organizational skills with the ability to manage competing priorities, follow up on actions, and maintain accurate project records.

• Clear written and verbal communication skills, including experience preparing meeting minutes, correspondence, reports, dashboards, and presentation materials.

• Strong attention to detail, with experience reviewing project documentation

• Working knowledge of document management practices, version control, collaborative review tools, and project filing protocols.

• Interest in project financial performance, schedule performance, project controls, contract administration, and change management processes.

• Experience with Bluebeam, Microsoft Office, SharePoint, Microsoft Teams, and project management or scheduling tools.

• CAPM, PMP, or other project management certifications are considered an asset.
  

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses.

Multiple factors such as qualifications, overall experience and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

The expected salary range for this position is from $80,000 - $97,000

This posting is for an existing vacancy.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.