Project Controls Specialist

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America.

As a participant of our brand-new graduate program, launching in 2026, you’ll gain hands on experience across a variety of impactful projects. Your responsibilities may include:

• Assist in development of project WBS, budgets, resource forecasts, risk registers, and standardized internal forms
• Monitor and report on project planned spend, actual spend, and estimate to complete
• Compile data, analyze, and report on project costs, profits, and budget trends
• Perform data validation and quality checks on project expenses and invoices
• Facilitate and support completion of internal quality and reporting requirements
• Initiate and manage purchase orders
• Perform quality checks and facilitate processing of subconsultant invoices. Track and monitor subconsultant progress against budgets
• Prepare ad-hoc reports for distribution
• Interact with project managers, invoicers, and accounting team to address project needs and resolve issues
• Collaborate within the Project team/ finance department/ and Project Controls practice as required
• Provide bid stage proposal support, to include assisting in development of fee proposals
• Manage contract amendment process. Assist in creating progress trackers, collect and/or develop necessary inputs
• Create and manage scope change documents and track progress
• Attend meetings and prepare meeting notes/minutes as well as produce materials for meetings
• Provide timesheet clarification assistance
• Other duties as necessary
• Build connections through our Early Career Professionals Network

To be considered for this 2026 opportunity, here’s what you’ll need:

• Bachelor’s degree in a related field.
• Capable of tracking budgets and deliverables against overall project requirements
• Must be able to manage deadlines across multiple projects
• Must have exceptional organizational skills
• Must have excellent written and verbal communication skills
• Experience with scheduling software will be more advantageous
• Experience with engineering projects preferred
• Prior experience with Excel, Sharepoint and PowerBI software preferred. This includes ability to:
  • Create complex formulas to calculate progress and compare various data set.
  • Generate charts, and pivot table to summarize dataset.
  • Build simple dashboards to showcase results in an easy-to-follow manner.
• Creative thinking skills, with a methodical and pragmatic approach to problem solving
• Proficient communication and presentation skills to engage confidently with clients and colleagues
• Resilient, solution-oriented mindset, with a focus on continuous growth and delivering value
• Ability to build and maintain relationships and rapport with internal and external stakeholders
• Collaborative spirit and commitment to teamwork

This position is located in New York, NY. You must be able to reliably commute to our office in this location, per our hybrid working policy. We’re more than engineers - we’re changemakers. At Mott MacDonald, you’ll find:

• Best in class learning and development initiatives
• Dedicated mentorship program
• Network of Employee Resource Groups
• Opportunities for excellence everyday

Benefits & Reward

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses. We provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave, and company paid life insurance.

Individual pay is determined based on several factors such as work location, education, experience, and unique skills.

The expected salary for this position is $ 70,000 - $86,000.

Collaboration at Our Core
At Mott MacDonald, we believe great ideas happen when we’re together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

Equal opportunity is the law.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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• Chinese version

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.