Project Controls Specialist

Job Description

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America.

Mott MacDonald is looking to hire a motivated, independent, and organized team player for a Project Controls Specialist position. This position will help support any of our many sectors throughout the Northeast. Our sectors include Aviation, Buildings, Energy, Highways, Bridges, Rail, Tunnels, Water, and Environment. This position could be in any office in the New York City, Iselin, Westwood or Boston location.

The Project Controls Specialist will have the following responsibilities:

• Assist in development of project WBS structures, budgets, resource forecasts, risk registers, and standardized internal forms
• Monitor and report on project planned spend, actual spend, and estimate to complete.
• Compile data, analyze, and report on project costs, profits, and budget trends.
• Perform data validation and quality checks on project expenses and invoices.
• Facilitate and support completion of internal quality and reporting requirements.
• Initiate and manage purchase orders.
• Perform quality checks and facilitate processing of subconsultant invoices. Track and monitor subconsultant progress against budgets.
• Prepare ad-hoc reports for distribution.
• Interact with project managers, invoicers, and accounting team to address project needs and resolve issues.
• Communicate with Project Controls teammates and collaborate as needed.

The Project Controls Specialist may also have the following responsibilities:

• Provide bid stage proposal support, to include assisting in development of fee proposals.
• Manage contract amendment process. Assist in creating submittal documents, collect and/or develop necessary inputs.
• Support Project Managers in the contract auditing and negotiation processes.
• Create and manage scope change documents and track progress.
• Attend meetings and prepare meeting notes/minutes as well as produce materials for meetings.
• Provide timesheet and expense report processing assistance.
• Perform project document control and review of submittals for compliance.
• Other duties as necessary.

The ideal Project Controls Specialist will have the following qualifications:

• Bachelor’s degree
• Strong command of Excel
• Experience with ERP accounting systems
• Experience with engineering projects preferred
• Working knowledge of project design process and configuration management preferred
• Capable of tracking budgets and deliverables against overall project requirements
• Must be able to manage deadlines across multiple projects
• Must have exceptional organizational skills
• Must have excellent written and verbal communication skills
• Ability to read and understand project schedules preferred
• Experience with SharePoint preferred

Benefits & Reward

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses. We provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave, and company paid life insurance.

Individual pay is determined based on several factors such as work location, education, experience, and unique skills.

The expected salary for this position is $113,000 - $138,000.

Collaboration at Our Core
At Mott MacDonald, we believe great ideas happen when we’re together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

Equal opportunity is the law.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.