Document Controller

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future. We are a team of over 20,000 experts working across the world in more than 50 countries.

We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

Document Controller is responsible for managing and overseeing the documentation process within the organization. This role ensures that all documents are accurately filed, maintained, and accessible to authorized personnel while adhering to regulatory and company standards.

Key Responsibilities

• Copy, scan and store documents and drawings of civil, structural, MEP for entire project.

• Supersede the documents and drawings after getting revised documents or drawings.

• Issue all GFC drawings hard copies, maintain necessary records.

• Maintain the all-test certificates, SAT or relevant inspection document/drawings from site team

• Review and update technical documents (e.g. manuals and workflows)

• Distribute project-related copies to internal teams

• File documents in physical and digital records

• Create templates for future use

• Retrieve files as requested by employees and clients

• Manage the flow of documentation within the Site team

• Maintain confidentiality around sensitive information and terms of agreement

• Prepare ad-hoc reports on projects as needed

• As-Built documentation

Essential Candidate Requirements

• Proven work experience as a Document Controller or similar role

• Strong organizational and time-management skills.

• Excellent attention to detail.

• Good communication and interpersonal skills.

• Familiarity with project management

• Hands-on experience with MS Office Suite

• Knowledge of Electronic Document Management Systems (EDMS)

• Proficient typing and editing skills

• Ability to work independently and as part of a team.

• Knowledge of regulatory requirements and standards.

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing

Employment Compliance Requirement

As part of our global compliance requirements, all candidates must hold a valid Right to Work (RTW) document in India, which will be verified during the recruitment process.
Acceptable documents include a Passport, Voter ID, or Birth Certificate.
By applying, you confirm that you can provide valid documentation if and when required.