Document Controller

Job Description

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.
We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

Mott MacDonald is currently seeking a qualified Document Controller to join its team in Dubai. This role presents an excellent opportunity to contribute to high-profile infrastructure project for the Roads and Transport Authority (RTA).

Key Responsibilities:

• Ensure timely review and submission of all project documents in line with RTA and internal deadlines.
• Maintain robust document management systems tailored to RTA project requirements.
• Classify, sort, file, archive, and retrieve documents in accordance with Mott MacDonald’s quality control standards and RTA protocols.
• Register and scan all incoming technical documentation, including engineering and contractor deliverables.
• Ensure a 24-hour turnaround time for document processing is consistently met.
• Distribute and file all engineering, contractor, and vendor documentation per established procedures.
• Manage Requests for Information (RFIs) and ensure accurate tracking and storage.
• Oversee documentation handover, close-out, and archiving processes.
• Perform administrative tasks such as scanning, copying, binding, and filing as needed.

Candidate Requirements:

• Proven experience in document control on RTA projects or similar government infrastructure initiatives in Dubai.
• Strong IT skills and proficiency in industry-standard software, including BIM and other digital platforms.
• A proactive mindset focused on innovation and continuous improvement.
• Excellent interpersonal skills to foster collaboration across diverse teams and stakeholders.
• Ability to manage documentation across geographically and culturally diverse teams.
• Effective communication skills at all levels, including external stakeholders.
• Sound understanding of professional and international standards relevant to infrastructure and land development projects.

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• 90 calendar days paid maternity leave
• Competitive annual leave
• An annual professional institution subscription
• Annual company performance bonus scheme – Subject to company performance