Project Administrator

Job Description

Location/s: Southampton or any UK Mott MacDonald Office
Relocation supported: Not supported
Recruiter contact: Madeleine Phillips

Mott MacDonald

We’re a global engineering, management, and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

Our values: Progress, Respect, Integrity, Drive, Excellence.

About the business unit
We help conceive, drive, and implement transport solutions for cities, regions, and asset owners/operators around the globe. From preparing the business case and​ advising on related issues - such as revenue, procurement, and environmental legislation - to delivering the completed infrastructure and helping maintain it. Our planning, engineering, environmental and management skills cover the whole project cycle. We play a major role in developing and delivering the Global Transport Sector Strategy.

Overview of role
We are looking to recruit a Project Administrator to support our Transport Mobility Solutions ongoing project controls function. You will be assisting us in continually improving the way data drives our decision making processes.

You will be working within a Project Management Office (PMO) team and undertaking administration functions which will include financial, commercial, information management and reporting responsibilities across a range of high-profile engineering projects.

You will be responsible for incoming and outgoing information and accurately maintaining registers. You will assist the PMO Lead and Project Managers with running financial reports and updating cost spreadsheets. Additionally, you will provide project level administration and commercials support when required.

Your principal accountabilities will range depending on the services required by individual projects. These may typically include:
• Document control; managing and maintaining document registers, commercial change registers, including supporting the integration of cost, resourcing, risk, programme management;
• Rationalising reporting, data capture and data management to provide meaningful information that will increase efficiency;
• Gathering data from existing systems, process and internal workings of our business;
• Supporting or preparing Weekly/Monthly dashboards, updates and reports relating to project progress.

Candidate Specification
The successful candidate will be proactive, enthusiastic and eager to play a part in a growing team. It is important that you can work autonomously, developing your own network and have good stakeholder management skills.

You are a keen problem solver with the ability to pick up and learn new skills and technologies. You are self-motivated, able to prioritise and work under pressure to deliver various reports and provide strong attention to detail. Additionally, you are able to demonstrate administration accuracy as well as a high degree of numerate literacy.

You will also be able to demonstrate the following qualifications, experience and competencies:
• Excellent communication and interpersonal skills with the ability to communicate and collaborate at all levels.
• Self-motivated and enthusiastic with the ability to work as part of team.
• Excellent time management skills and the ability to prioritise workload effectively.
• Proficient in the use of Microsoft Office

The following skills will be an advantage:
• Knowledge of information management systems (IMS) e.g. SharePoint, Autodesk BIM360 and ProjectWise.
• Experience of the civil and structural engineering sectors.
• Experience of working in a Design and Build project environment.
• Knowledge of project delivery using ISO 19650 processes.
• SharePoint project site administration and setup.
• Experience with PowerBI or analytics.
• Experience with Asite Common Data Environment
• Knowledge and experience of NEC Contracts.

We are actively recruiting a diverse workforce that is reflective of the communities we serve. We recognise that differences in ability, skills and experience are a strength and encourage applications from people of all backgrounds.

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

Agile working

Happy to talk Flexible Working and how we can support your responsibilities beyond the workplace.

We offer some fantastic benefits including:

• Pension matched up to 7%
• Life insurance
• An annual professional institution subscription
• Continuous development opportunities – because we want you to thrive
• Agile/flexible working – because life isn’t 9-5
• Enhanced parental leave; shared parental leave policies – for parents and care givers
• Annual bonus scheme
• Flexible benefits that suit you, including ability to buy/sell annual leave entitlement, cycle to work & interest free season ticket loans
• Wellbeing support including access to an independent Employer Assistance Scheme, wellbeing champions and access to learning and support resources
• Access to our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability and parents/carers communities
• The opportunity to make a difference; learn more about our social outcomes

Apply now, or for more information about our application process, click here.