Bid Coordinator

Job Description

Mott MacDonald

Position location: London (hybrid working)
Recruiter contact: Alice Roostan

We’re a global engineering, management, and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

We are proud to be a one of Glassdoor’s top employers to work for in the UK, as well as being recognised as a Top Inclusive Company in the UK.

Our values: Progress, Respect, Integrity, Drive, Excellence.

About the division

We help conceive, drive, and implement transport solutions for cities, regions, and asset owners/operators around the globe. From preparing the business case and​ advising on related issues - such as revenue, procurement, and environmental legislation - to delivering the completed infrastructure and helping maintain it. Our planning, engineering, environmental and management skills cover the whole project cycle. We play a major role in developing and delivering the Global Transport Sector Strategy.

Overview of role

The Mott MacDonald Transportation Unit is growing strongly and in order to achieve its growth potential, we are seeking a Bid Coordinator to work alongside the Bid Team. The role will suit a candidate who has a passion for bidding and a thirst to develop their skills. We need someone who can communicate effectively with technical teams and be comfortable assisting the rest of our team in managing a timely bid process. They will be an integral part of the WIN team.

You will need to be flexible in taking on different tasks every day and not be phased by a fast paced environment. You will take ownership for coordinating aspects of the bid process, from initial request through to final submission. You will be responsible for creating and formatting bid documents to ensure they are visually appealing and professionally presented.

Your responsibilities will include:

• Production and delivery of compliant, professionally produced proposals within defined timeframes
• Coordinate proposal input, providing assistance with technical answers, helping to develop proposals including working with the subject experts to incorporate their content into the submission
• Coordinate bid-related activities and timelines, ensuring all deadlines are met
• Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards
• Edit and proof-read submission documents to ensure accuracy and bid compliance, ensuring proposal documents follow corporate branding guidelines and formatting
• Assist with uploading submissions and other bid administration tasks
• Champion document management and version control best practices
• Assist with the maintaining and continuous development of our ‘Win Site’ library and bidding tools
• Monitor enquiries inbox and identify potential opportunities
• Liaise with the internal marketing team to highlight any new content which could be used in the production of project news or social media content

Candidate specification

The ideal candidate will have an exceptional eye for detail, be extremely organised and have very good written English skills. The ideal contact will have previous rail experience.

Essential:

• Proven ability in planning, producing and delivering compliant proposal documents within a complex business environment
• Experienced in attending proposal kick-off meetings, participating in storyboarding sessions
• Highest level of attention to detail
• Excellent communication skills
• Excellent organisational and time management skills
• Flexible attitude to undertake a wide range of tasks
• Ability to function effectively in a small team with individual responsibilities and collective goals
• Proficient communicator
• Ability to work on several bids simultaneously
• Excellent organisational skills with acute attention to detail
• Good level of IT literacy

Preferable (not essential):

• APMP Certification is preferred but not essential
• Knowledge of InDesign

UK Immigration

Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

Agile working

Happy to talk Flexible Working and how we can support your responsibilities beyond the workplace.

We offer some fantastic benefits including:

Health and wellbeing

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.

Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.

Lifestyle

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.

Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.

Learning and development

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.

Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.

Apply now, or for more information about our application process, click here.