Flexa

Remote-first – with Co-working space

Core hours 10–4

Dog friendly

Job Description

Operations Assistant

Our team is expanding and we’re looking for an Operations Assistant to join us. You will be a pillar of support for the team in this busy and varied role, supporting the smooth running of Mind Foundry.

This role will be working as a centralised function within the Operations team, you will be working closely with the People, Finance and wider executive team helping to support them.

Key responsibilities:

  • Day-to-day administration for the finance, people functions, facilities other operational areas
  • Basic IT support, 1st line diagnosis and support (with backup from IT department as needed). You will receive training on common issues.
  • Day to day management of the office, ensuring it is kept tidy and organised, fully stocked with supplies, helping to prepare for onsite meetings and enhancing the experience of people within our office.
  • Assist with recruitment and onboarding and wider people processes from interview arranging, sending employment contracts and general people administration.
  • Provide admin support as needed to the members of the Operations team, CFO and CEO where needed as an Executive Assistant.
  • Coordination of staff events, and staff gifts.

Requirements;

  • Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
  • Outstanding interpersonal skills
  • Working knowledge of office equipment would be preferred.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational skills with the ability to multitask

This role will be based in our office in Summertown, Oxford with flexibility on hours and the ability to work from home if there isn’t a need for them to be in the office on specific days. For example we can be flexible for someone to work part time, or in the office hours to allow for school drop offs and pickups etc. However it is worth noting that we would still need a presence in the office during the school holidays.

Company benefits

Open to part-time employees
Open to compressed hours
Enhanced maternity leave – 3 Months full pay + 3 Months 50%
Enhanced paternity leave – 1 Month full pay + 1 month 50%
Adoption leave – Up to 3 months full pay + 3 months 50%
Shared parental leave – Up to 3 months full pay + 3 months 50%
25 days annual leave + bank holidays
Enhanced sick pay – Short term 10 days, long term up to 3 months full pay, 3 months 50% pay
Work from home allowance
Teambuilding days

We asked employees of Mind Foundry how satisfied they were with flexible working, and this is what they told us

Location
97%
Employees are very happy with their working location freedom
Hours
92%
Employees are very happy with the flexibility in the hours they work
Benefits
78%
Employees are largely happy with the benefits their company offers
Work-life balance
80%
Employees feel that they can switch off quite easily from work
Role modelling
83%
Employees feel that flexible working is part of the culture
Autonomy
90%
Employees feel they have complete autonomy over getting their work done
Working at Mind Foundry

Company employees

70

Gender diversity (male:female)

70:30

Office locations

Oxford

Funding levels

£30.5M

Hiring Countries

United Kingdom
Awards & Achievements

Flexa100 2024

Most flexible companies

Industry awards 2023

DeepTech, Data & AI

Flexa100 2023

Most flexible companies

Industry awards 2022

AI & VR