Executive Assistant

Job Description:

What are we looking for?

• Exceptional communication skills – both written and verbal.

• Organisational expertise – ability to juggle multiple priorities with precision.

• Proactive problem-solving – anticipating issues and offering solutions before they arise.

• Decision-making abilities – sound judgment in handling tasks or issues.

• Collaboration skills – working effectively with both senior leaders and team members.

• Confidentiality and discretion – maintaining professionalism with sensitive matters.

• Interest in human resources is a bonus, as this role is closely tied to P&O functions.

• Experience with Ariba, Concur, and Mobilexpense is a plus, as these tools will likely be part of daily operations.

Work Environment and Expectations:

• Hybrid position – 50% of the time will be based at the office in Paddington.

• Travel flexibility – occasional travel within the UK and internationally to support team events.

• You will report to the Global Executive Administration Effectiveness Manager for aligned support with the global EA team.

What will be your key responsibilities?

• Support the People & Organization VP (HR VP) and team in the Global Pet Nutrition division with administrative and organizational tasks (extensive diary management, different time zones, meeting rooms etc..)

• Proactively manage tasks like scheduling, communications, and organising team events.

• Collaborate with senior leaders and peers within the organisation.

• Confidentiality is crucial as you’ll be handling sensitive information.

• Travel coordination within the UK and abroad for team events, meetings, etc.

• Ensure alignment with the Global Executive Administration Effectiveness Manager, as you'll be working closely with the broader EA team.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.

• Join a purpose-driven company, where we’re striving to build the world we want tomorrow, today.

• Best-in-class learning and development support from day one, including access to our in-house Mars University.

• An industry-competitive salary and benefits package, including a company bonus.

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Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.