Executive Assistant

Job Description:

What are we looking for?

We are looking for an Executive Assistant supporting the Chief Brand & Experience Officer in the Global Petcare Leadership team.

The candidate must have excellent communication and organisational skills, be able to make sound judgements and decisions when required, provide solutions to key issues which arise and the ability to effectively collaborate with senior leaders and peers. The role is hybrid with 50% required in our Paddington office and there will be occasional needs to travel to support leadership team meetings. The role works in partnership with the other EA in the Digital team looking after the Global Petcare Leadership team

What will be your key responsibilities?

• Act as first point of contact for the Directors for any requests, calls, or meetings – both internally and externally, providing exceptional administrative support to the directors. This will include pro-active diary management, anticipating events and deciding upon action required, acting upon key requests, and resolving issues as they arise. Being a good communicator and proactive is key to the role.
• Ability to support different projects and agendas of associates within the Executive team.
• Planning & executing complex and fast changing domestic and international travel including all transportation and accommodation. Obtaining all necessary visas and travel documents through company travel agent. Attention to detail is key to this role.
• Raise Purchase Orders on behalf of the directors using Ariba and ensuring suppliers are paid on time.
• Reconcile expenses for supporting Directors
• Plan other management events during the year including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc.
• Being part of the EA Team to learn and implement best practice for your Directors.

What can you expect from Mars?

• Work with over 140,000 diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

#TBDDT

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.