Office Assistant

Job Description

Your new companyA lot has changed at Frontify over the last decade, but people continue to be at the heart of our vision.
Every day, we empower thousands of brand builders worldwide — including teams at Lufthansa, KIA, Vodafone, and Uber — to create brands that have an impact. Our more than 300 employees collaborate and engage in and around our headquarters in St. Gallen, Switzerland, and offices in London and New York City. And we’re looking for new team members to join us.
We’re built on a collaborative culture of experimentation, trust, and transparency. If you want to help us achieve our mission of creating a home where brands can thrive, read on.
Your teamWe’re the team at the forefront of nurturing lasting relationships from the first warm welcome to the thoughtful farewells. We’re all about creating a long-term impact, and fostering a sense of belonging in our global community. Honesty, integrity and a deep-seated desire to support are at the center of everything we do. Get ready for a journey where every interaction is an opportunity to strengthen our community and make a difference.
Your missionYou’ll play a key role in ensuring that our St Gallen headquarter runs smoothly, and that our team members have an enjoyable and productive workspace. You’ll welcome our new joiners by conducting office tours and sending starter swag. You’ll also support your colleagues with various administrative tasks and lend a hand wherever needed.

Your responsibilities

• Office maintenance: You’ll ensure the coffee machine and snacks are well-stocked, plants are thriving, and the office remains clean and welcoming for everyone.
• Event support: You’ll assist in the seamless planning and execution of internal events, whether virtual, hybrid, or on-site, creating enjoyable experiences for all.
• Internal resources: You’ll maintain our internal Frontify Wiki with up-to-date information, and manage inventory for giveaways, ensuring smooth operations.
• Administrative tasks: You’ll provide essential administrative assistance, from handling kitchen duties to supporting various tasks that enhance the workplace experience.
• Mail & email management: You’ll manage the flow of incoming mail and ensure the team’s inbox stays organized, responding promptly to inquiries and directing messages efficiently.

Your story

• You are able to work from our St Gallen office.
• You know how to organize yourself, have a keen eye for detail, and can remain calm even if it’s stormy.
• You feel comfortable handling multiple tasks and prioritizing effectively.
• You are proactive and self-motivated with a positive attitude.
• You enjoy working autonomously and with others.
• You have a basic understanding of office equipment and maintenance.
• You speak English and German fluently.
• You can work between 60-80%.

Why Join us?· We want to see you thrive; we’ll provide you the tools to shape your place and future at Frontify.· We have a product that helps to connect brands and people with a human element.· We offer you the chance to enjoy your work, offering flexibility, opportunity, and exposure to new technologies and ideas.· We are a social bunch so if you are an animal lover, a student of yoga, or love travel, we have all the slack channels you need!
What we offer· We encourage you to take at least 5 weeks of holiday· Budget for home office set-up· Biannual salary review· Additional localised benefits· Invite to our annual, summer company meet-up
Important to usAt Frontify, we believe in being true to ourselves: We are committed to creating and fostering an inclusive environment of vibrant individuals whose diverse perspectives build our collective future. We aim to provide equal opportunities and nurture a workplace free of harassment and discrimination.
Next steps1) Send us your CV and answer some questions: You’ll hear back from us with updates on your application.2) Virtual call with the Recruiter: You'll meet the Talent team to discuss Frontify, the role, and you – your passions, your skills, you.3) Virtually meet the team: You'll meet your new team over a few calls. You'll discuss the role, showcase your skills through your answers or a case study (or both), and get a feel for the brand-new journey that's awaiting you.4) Join us: If all goes well, you'll join Frontify's journey soon.

We also wanted to let you know that we may run preliminary checks on successful candidates. In the instance we run a preliminary check, it will depend on the role you are applying for and will be done in accordance with the applicable law of the country of employment. We’ll provide you with all the details about the next steps during the interview process