Commercial Inventory Associate

Job Description

Job Req ID: 42396

Posting Date: 20-Dec-24

Function: Service

Location: Gurugram

Salary: Competitive

Why this job matters

Our team is responsible for data quality across the Global Services organisation. We own all aspects of DQ and ultimate responsibility for the completeness and accuracy of all 3rd party access inventory across Global Services along with validation of supplier invoice for payments and timely payment.

The role requires the person to manage 3rd party access/voice inventory and doing invoice validation at a regional level for complete and accurate commercial inventory for one or more legal entities.

What you’ll be doing

• Create/update/Modify/Cease inventory records as per BT ordering system in STARS and Local inventory database.
• Perform monthly reconciliations between ordering system and supplier inventory & Invoice records to keep the inventory up to date and complete.
• Support procurement and Global access team in end to end renewal process.
• Do daily/weekly review of invoice matching discrepancies identified on the STARS commercial inventory system.
• Invoice validator will need to manage and close all disputes raised with the supplier.
• The invoice validator will need to work closely with the inventory manager to ensure that errors in the inventory spotted through the invoice validation process are corrected.
• The invoice validator will need to liaise with Accounts Payable to give authorisation to pay or withhold supplier payments
• The invoice validator should be familiar with the terms of BT’s contract with each supplier so that they can check that the supplier is billing BT consistently with these conditions.
• Good knowledge of order processes (specifically local processes that do not use order systems)
• Good knowledge of Telco products and inventory data
• Good knowledge of internal trading processes and rules
• Understanding of basic accounting concepts e.g. accruals, cost allocation.

The skills you’ll need

CommunicationResourcingContinuous ImprovementCustomer AdvocacyProblem SolvingCommercial OperationsRisk ManagementBudgetingCommercial AcumenStrategic PlanningGo-To-Market StrategyBusiness Process ImprovementTechnical ReportingEscalation ManagementDecision MakingGrowth MindsetForecasting, Planning & BudgetingInclusive Leadership

Our leadership standards

Looking in:
Leading inclusively and Safely
I inspire and build trust through self-awareness, honesty and integrity.
Owning outcomes
I take the right decisions that benefit the broader organisation.

Looking out:
Delivering for the customer
I execute brilliantly on clear priorities that add value to our customers and the wider business.
Commercially savvy
I demonstrate strong commercial focus, bringing an external perspective to decision-making.

Looking to the future:
Growth mindset
I experiment and identify opportunities for growth for both myself and the organisation.
Building for the future
I build diverse future-ready teams where all individuals can be at their best.

With over 175 years of heritage, BT is now the flagship business brand of BT Group. We’ve brought together our best people and capabilities into a B2B powerhouse serving 1.2 million business customers internationally.

We’re a global leader for secure connectivity and collaboration platforms for businesses of all shapes and sizes, from big household names and government departments, right through to sole traders and new start-ups. But it’s not just the technology that matters, it’s what it can do to help them build stronger, smarter, more secure businesses.

We value diversity and inclusion and believe in making a positive impact. We connect for good by championing digital inclusion and equipping people, businesses, and communities with digital skills to thrive.

As a member of our team, you will be part of an organisation that celebrates difference, fosters innovation and provides you with opportunities to be your best. With millions of businesses relying on us daily, joining BT means you can be part of a diverse and multi-skilled team that makes a significant impact to society.

A FEW POINTS TO NOTE:

Although these roles are listed as full-time, if you’re a job share partnership, work reduced hours, or any other way of working flexibly, please still get in touch.

We will also offer reasonable adjustments for the selection process if required, so please do not hesitate to inform us.

DON'T MEET EVERY SINGLE REQUIREMENT?

Studies have shown that women and people who are disabled, LGBTQ+, neurodiverse or from ethnic minority backgrounds are less likely to apply for jobs unless they meet every single qualification and criteria. We're committed to building a diverse, inclusive, and authentic workplace where everyone can be their best, so if you're excited about this role but your past experience doesn't align perfectly with every requirement on the Job Description, please apply anyway - you may just be the right candidate for this or other roles in our wider team.