Bid Coordinator

Job Description

At boxxe, our extraordinary teams drive efficiency and effectiveness across people, systems, and technology. We harness cutting-edge tech and services to boost margins, enhance customer service, and trim operating costs, all within a safe and inclusive workspace. The result? Engaged, empowered workforces and optimized operations spanning thousands of UK organizations.

But it's our values that truly propel us. We prioritize clients, our exceptional team, and the environment. Sustainability is woven into our DNA, and our human-centric tech leadership sets industry standards. Joining our dynamic Bids & Tenders Team means becoming part of our mission to elevate business to new heights. Passionate and ambitious, we're ready to shape the future, together.

Your Mission 💪

Our Bids and Tenders Team are pivotal to realizing our growth strategy. They are the driving force behind securing customer requirements, Public Sector Framework Agreements, and corporate opportunities. With profound commercial and technical insights into boxxe, they manage the whole tendering process. The bids and tenders team empower our account managers to craft compelling responses, deliver Bid Management, and offer Proposal Writing services for both public and private sectors.

As a key player in this team, you'll orchestrate end-to-end processes, collaborating closely with the sales team to shape responses and proposals. Bid Coordinators, along with Bid Writers and Administrators, ensure our capabilities shine consistently, crafting responses that secure success against customer needs.

How you’ll fit in to the big picture ✨

As a crucial team member, you'll collaborate closely with Sales, Marketing, Technology Solutions, and Partner Teams to shape winning themes and strategies. Your role also involves championing the bids and tenders process across our organization.

You'll excel in supporting responses for boxxe's engagements in the Public and Private Sectors, especially within framework agreements. Your skill set will be pivotal in winning high-value projects through the ITT and bids process. Join us in propelling boxxe's growth forward.

What you’ll be doing 🎯

• Facilitate tender responses.
• Supervise bid progress company-wide and with bid writers.
• Collaborate with internal teams to gather necessary information for bids, using Microsoft Teams and relevant collaboration tools.
• Lead kick-off and storyboarding meetings in coordination with the team.
• Maintain accurate Management Information, updating stakeholders on bid progress and success.
• Innovate to enhance Bids Team efficiency.
• Provide training within the Bids Team and to Sales Teams regarding the bids process and public sector procurement inquiries.

What experience we think you’ll need 🚀

• Exceptional organizational skills with a keen eye for detail
• Enthusiastic and eager to learn
• Collaborative team player who can meet deadlines
• Outstanding communication skills for working with teams, reporting, and interacting with partners and customers
• Experience in assessing tender responses
• Proficient in Microsoft Office, particularly Word and Excel
• In-depth knowledge of industry best practices and bid processes
• Essential experience in proposal coordination and management
• APMP Foundation qualification or willingness to obtain
• Technical or IT industry knowledge

At boxxe we believe that business should be about more than just profits. Sustainability is a core value. We are committed to reducing our environmental impact, encouraging inclusive working environments, and trading ethically. Everyone at boxxe is responsible for considering the impact of their actions on the environment and for reducing our carbon footprint through embracing Work from Anywhere (in the UK) principles, minimising travel by using virtual technology and adopting sustainable practices.boxxe embraces diversity. As an equal opportunity employer, we are committed to building a team that represents a variety of backgrounds, perspectives, and skills. boxxe does not discriminate based on race, religion, colour, national origin, sexual orientation, gender identity, age, marital status, veteran status, or disability status. All our employment is based on qualification, excellence, and business need.