Senior Secretarial Administrator

Job Description

Job Title: Senior Secretarial Administrator

Location: Barrow-In-Furness – We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: Negotiable

What you’ll be doing:

• Proactively collating and analysing information from various sources in order to produce reports, schedules, presentations, summaries and letters as required for internal/external distribution
• Support and control diary management and meeting requirements for line manager ensuring appropriate time management to allow adequate meeting preparation
• Understand the need to engage with senior management as and when appropriate in order to report, obtain authorisation, highlight and escalate issues
• Undertakes a range of specific secretarial and administrative duties to provide support to Senior Managers and management teams and contribute to the smooth running of the department
• Liaising effectively with stakeholders (colleagues/other internal teams/customers/suppliers) making sure a proactive response is maintained when dealing enquiries and the exchanging of information
• Have a clear understanding of Health, Safety & Environment (HS&E) requirements within the workplace and proactively facilitate any health and safety actions in support of a compliant office environment

Your skills and experiences:

Essential:

• Proficient in the use of Microsoft Office
• Office management experience
• Communicating in an efficient and professional manner, to internal and external stakeholders

Desirable:

• Experience using Expenses or ordering systems
• Experience using Concur or SAP

Benefits:

You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual incentive

The Nuclear Safety & Regulation Department:

You’ll be joining a 100 staff strong team focusing on nuclear safety and radiation protection compliance and assurance activities as well as operational services supporting day-to-day delivery of submarine build programmes at the shipyard This role will give you a great view of the business and no two days will be the same. We offer relocation support packages across all Submarines roles, subject to meeting eligibility criteria.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation

Closing Date: 23rd September 2024

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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