Group Insurable Risk Administrator

Job Title: Group Insurable Risk Administrator (26 hours a week Monday – Friday.)

Location: Frimley, Surrey with travel to London on occasion. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: £21,000 for 26hours (£30k full time equivalent)

What you’ll be doing:

• Undertake a variety of administrative tasks to ensure the smooth operation of the department, including organising meetings, team days, conferences, training, underwriter visits, and travel bookings
• Support diary management and planning for the department’s activities and events
• Prepare monthly expenses for the Director, Group Insurable Risk, and the six-person management team (as required)
• Book and prepare agendas, rotas, minutes and logistics for department and management meetings
• Track customer visits, actions, training and goals for the department
• Assist in organising presentations, preparing reports and support the effective use of SharePoint
• Assist with transactional financial tasks such as purchase orders, invoices, and recharges

Your skills and experiences:

Essential

• Proficient in Microsoft Excel, with the ability to manipulate data using pivot tables and VLOOKUP, and solid experience with PowerPoint and Word
• Excellent communication skills, with the ability to engage effectively and promptly with both internal and external customers and stakeholders.
• Proven administration and organisational skills, with the ability to manage multiple tasks efficiently
• GCSEs in Maths and English (minimum grade C or 4/5)

Desirable

• Knowledge of basic financial tasks (e.g., purchase orders, invoices, expenses)

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

The Group Insurable Risk Team:

The role sits within the Business Support function for the Group Insurable Risk team at Head Office, working alongside a dynamic team. The team is focused on providing vital administrative and organisational support to ensure the department runs smoothly. While this role is not a PA position, it offers essential support across a variety of functions, including diary management for the team and department, coordinating team meetings, creating documents, taking minutes, and managing action lists. Additionally, the role involves organising corporate days, managing venues, compiling team statistics, and ensuring post-visit actions are completed. This is a collaborative position, requiring someone who thrives in a team-oriented environment. The role is part-time, requiring 26 hours a week, ideally worked Monday to Friday, though four days a week will be considered. Tuesdays and Wednesdays are mandatory on-site days in the office. A good level of proficiency in Excel is required, alongside experience with Word and PowerPoint. SharePoint knowledge is advantageous. The role involves supporting various administrative functions, including travel bookings, meeting arrangements, and financial transactions, ensuring the smooth operation of the department.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 8th April 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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