Events Coordinator

Job Description

Job Title: Events Coordinator

Location: Preston. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: £35,000 – £40,000

What you’ll be doing:

• Coordinating with the Finance function to facilitate multiple high-profile Finance-owned events. This will involve: delegate management, stakeholder management (including members of the Senior Leadership Team and external providers) as well as collating and analysing feedback
• Simultaneously managing the mailboxes; triaging, resolving and forwarding queries
• Organising regular meetings/forums including responsibility for noting actions/minutes etc
• Responsible for end-to-end purchasing for the team: invoicing and payment process, ad-hoc payments, Corporate Purchase Cards and AMEX
• Managing and processing team travel and accommodation requests
• Ownership of the professional qualification course booking process, updating the study database and managing communication with delegates and study providers

Your skills and experiences:

Essential:

• Proven experience in event coordination or similar roles
• Excellent time management as well as strong planning and organisation skills in managing and adapting to conflicting workload/demands
• Confident communicator with excellent written and verbal skills
• Proficiency in MS Office (PowerPoint, Outlook, Word, Excel)
• Experience of building and maintaining effective and professional relationships across all levels of stakeholders

Desirable:

• Understanding of the Finance function

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

The Head Office Finance team:

The Finance People Capability Centre (FPCC) is an engaged and dynamic team of events, learning & development and early careers specialists; you will support a range of high-profile events and services delivered across the Finance function. This is a great opportunity to gain significant exposure to the wider Finance community.

Playing a key role within the Finance function, you will be working with stakeholders ranging from apprentices through to the Senior Finance Team. You will frequently represent BAE Systems at various events.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks

Closing Date: 18th November 2024

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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