Executive Assistant I

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Job Description:

Position Summary

Airbus US Manufacturing Facility is looking for a Executive Assistant to join our team based in Mobile, AL.

This role provides comprehensive support to the HO A320 Operations. The

position involves a blend of administrative duties, such as managing correspondence, travel arrangements, and coordinating logistics. This position requires strong communication skills, the ability to

organize and prioritize tasks to ensure smooth workflow, and an active interest in providing confidentiality with the ability to handle sensitive information.

Meet the Team:

The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along with three total production lines for the A220 and A320 Family aircraft. On the shop floor you’ll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft.

Your Working Environment:

On ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus’ strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

How We Care for You:

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.
• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Primary Responsibilities 95%

• Administer and manage calendars, travel activities and travel expense reports for CCO

• Communicate on travel advisories issued from governmental agencies/corporate offices

• Ensure applicable visas are obtained prior to departure for CCO

• Inform CCO of any deviations from agreed plans

• Contribute with ideas for cost savings

• Organize, prepare and manage a wide range of documents, including; reports, memos, letters, agendas, presentations, and meeting minutes

• Assist in planning and arranging workshops, activities, and business events, such as customer meetings, visits, and internal and external events

• Demonstrate proactive approaches to problem-solving with strong decision-making capability, a high attention to detail and flawless execution

• Plan and coordinate meetings - internally and externally (including conf. calls, video conferencing and meeting room set-up)

• Support CCO in increasing administrative efficiency

• Effectively collaborate with key internal and external stakeholders

• Support direct report travel and expense processing

• Keep CCO informed of the status of agreed tasks and of any critical problem areas

• Providing general support to other staff members.

Additional Responsibilities

• Other duties as assigned 5%

Qualified Experience and Training

Required Education
* Bachelor’s degree or a combination of education and experience requiredPreferred Education• Emphasis in business, communications, or a related field preferredRequired Experience• 5 years of related experience required, preferably in an executive or administrative support role.• Strong executive presence and demonstrated leadership skills, good judgment, and ability to effectively interface with employees and leaders at all levels within the organization.Preferred ExperienceRequired Licensure/Certifications• N/ATravel Required• 5% Domestic and InternationalCitizenshipAble to work in the US without a current or future need for visa sponsorshipClearanceNoneQualified SkillsRequired Knowledge, Skills, Demonstrated Capabilities• Cooperative, Proactive, Task-focused, Patient, and Positive• Ability to multi-task and follow-up• The ability to handle various tasks simultaneously and switch between them efficiently.• Ability to work under pressure• Ability to produce high quality, detailed work based on established standards, guidelines and procedures• Detail-oriented with excellent proof-reading and writing skills.• Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner.• Comply with Satair’s mission, values and Quality Management procedures• Comply with Satair’s guidelines on Ethics & Compliance• Understanding, sharing and living of Satair values and rules• Respect Satair processes and procedures agreed per function• Identify and offer suggestions to improve efficiency• Have an inter-cultural understanding• Participate in occupational safety and health efforts• Contribute towards a positive and inspiring working environmentPreferred Knowledge, Skills, Demonstrated CapabilitiesRequired Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages)• Excellent verbal and written communication skills including the ability to articulate complex issues to others.Preferred Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages)Required Technical Systems Proficiency• PC literate - Google Suite and Microsoft Office, including word, excel, database and presentation tools• Competence with communication platformsPreferred Technical Systems ProficiencyComplexity of the RoleLevel of Decision Making: (Level/Impact of decision making: strategic, tactical, operational)• N/AOrganizational informationIs this a people manager?: No# of Exempt Reports: 0# of Non-Exempt Reports: 0Job Dimensions• N/APhysical RequirementsDemand % FrequencyOnsite % 100%Remote % 0%Hybrid % DailyVision: able to see and read computer screenand other electronic equipment with screens,able to read documents, reports andengineering drawings.DailyHearing: able to hear to participate inconversations in person and viateleconference or phone and to hear soundson production floor including safety warningsor alarms.DailySpeaking: able to speak in conversations andmeetings, deliver information and participatein communications.DailyEquipment Operation (personal computer,telephone, copies, fax machine, and relatedoffice equipment and using electronicidentification card to enter building floors andinternal doors): able to operate most officeand personal electronic equipment and sometools including production tools such ashydraulic lifts.DailyCarrying: able to carry documents, tools,drawings, electronic equipment up to30lbs/14kgs.DailyLifting: able to lift documents, tools, drawings,electronic equipment up to 30lbs/14kgs.DailyPushing / Pulling: able to push and pull smalloffice furniture and some equipment andtools.DailySitting: able to sit for long periods of time in Dailymeetings, working on computer.Squatting / Kneeling: able to squat or kneel toretrieve or replace items stored on lowshelving.DailyStanding: able to stand for discussions inoffices or on production floor.DailyTravel: able to travel independently and atshort notice.DailyWalking (include routine walking such as to ashared printer to retrieve documents): able towalk through office and production areasincluding uneven surfaces.DailyPersonal Protective Equipment required: Required PPE includes, but is not limited toSafety ShoesSafety GlassesHearing ProtectionRespirators/MasksProtective GlovesAdministrative position only PPE requiredSteel-toed shoes are required for all shop floor visitAppropriate hearing/eye protection may also be required when visiting the shop floorAdditional Physical RequirementsEqual OpportunityAll qualified applicants will receive consideration for employment without regard to race, color,sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age,marital status, pregnancy, genetic information, or other legally protected statusAs a leader in our field, Airbus provides relocation assistance for qualified positions and a comprehensivecompensation and benefits package.As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicantswith current work authorization will be considered.Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaningeither the company or the employee can terminate the employment relationship at any time, with orwithout cause, with or without notice.NOTE: Airbus reserves the right to revise or change job duties and responsibilities as the need arises.This position description does not constitute a written or implied contract of employment.The Company reserves the right to revise, change and/or modify job duties, responsibilities or workingconditions as the need arises, with or without advance notice. Employment with the Company is at-will.This position description and the statements contained within it do not create any contractual rightsbetween the Company and its employees, either express or implied.This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.