Executive Assistant

Job Description

When you join Verizon

You want more out of a career. A place to share your ideas freely — even if they’re daring or different. Where the true you can learn, grow, and thrive. At Verizon, we power and empower how people live, work and play by connecting them to what brings them joy. We do what we love — driving innovation, creativity, and impact in the world. Our V Team is a community of people who anticipate, lead, and believe that listening is where learning begins. In crisis and in celebration, we come together — lifting our communities and building trust in how we show up, everywhere & always. Want in? Join the V Team Life.

What you’ll be doing...

The Verizon Consumer Group Strategy & Operations Organization is seeking an Executive Assistant to support the Associate Vice President and 3 executive leaders. You will be responsible for supporting the Channel Technology and Transformation organization.In this role, you will be responsible for providing high-level administrative support and organizational tasks to keep day-to-day operations running smoothly for the executives and their teams. Responsibilities will include but are not limited to:

• Coordinating complex calendars, including scheduling and arranging meetings - while maintaining sensitivity to changing priorities.

• In some cases, coordinating on-site multi-day meetings which include catering, greeting guests and external partner teams, etc.

• Planning travel including extensive support of international travel for executives and their teams, managing expenses, and overseeing/ensuring safe arrival/transport to and from various international locations, which will require flexible hours.

• Creating, processing, inspecting, and validating team travel & expenses - ensuring compliance with travel policies.

• Attending meetings and recording meeting discussion notes and actions, as needed.

• Tracking and following up on action items to ensure timely completion of work.

• Preparing presentations, agendas, reports, special projects, and other correspondence using Google Suite (and other various software platforms).

• Managing sensitive matters with a high level of confidentiality and discretion.

• Screening and prioritizing communications - both external and internal.

• Acting as a representative and ambassador to external partners

• Small to medium project management.

• Performing ad hoc project-related duties as needed.

• Working well independently and under pressure.

Where you'll be working…

In this hybrid role, you'll have a defined work location that includes work from home and assigned office days set by your manager. The preferred locations for this role are the hub locations listed below; candidates in other locations also may be considered…

5055 North Point Pkwy., Alpharetta, GA , 7701 E Telecom Pkwy, Temple Terrace, FL, 600 Hidden Ridge, Irving, TX , One Verizon Way, Basking Ridge, NJ and 1701 Golf Road, Rolling Meadows, IL.

What we’re looking for...

You enjoy a fast-paced environment and proactively anticipate the needs of those you support to ensure they’re prepared and set up for success. You are self-motivated and take the time to understand the business context of your work. You appreciate the diverse needs of those you support and can flex to meet their varying needs while maintaining important standards across the team. You’re motivated by being an integral part of the team, supporting the executives who help drive our business results in a way that allows them to be their best. You’re phenomenal at developing your own process that keeps you organized and on schedule while ensuring those you support stay prepared and informed. You are ready to lend a hand to others- and happy to do what it takes to support them.

You'll need to have:

• Bachelor’s degree or one or more years of work experience.

• Project management experience in the areas of strategic thinking, managing competing priorities, and proactive solutions.

• Two or more years of Executive support experience.

• Proficiency in Google’s G-Suite (e.g., Docs, Sheets) and Microsoft Office Suite (Word, Excel).

• Proficiency in verbal and written communication.

• Experience building relationships with large complex teams in a high-performance environment.

• Experience with expense management and/or travel logistics, event planning.

• Experience in preparing meeting agendas and minutes,organizing meeting materials, taking notes, and/or distributing summaries.

• Willingness to travel up to approximately 25% of the time.

• Willingness to work a hybrid schedule as set by your manager based out of a hub location.

Even better if you have one or more of the following:

• Experience with facilitation and communication across all levels of the organization.

• Experience collaborating with internal and external partners.

• Five or more years of administrative experience.

If Verizon and this role sound like a fit for you, we encourage you to apply even if you don’t meet every “even better” qualification listed above.

Where you’ll be working

In this hybrid role, you'll have a defined work location that includes work from home and a minimum eight assigned office days per month that will be set by your manager.

Scheduled Weekly Hours

40

Equal Employment Opportunity

We’re proud to be an equal opportunity employer - and celebrate our employees’ differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. At Verizon, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best. Check out our diversity and inclusion page to learn more.