Company Secretarial Assistant

Overview

Job role: Company Secretarial Assistant

Salary: £40,000– £44,000 + up to 6% bonus per annum

Working location: Milton Keynes

Employment type: full time, permanent

Job summary:

NHBC is seeking a dedicated Company Secretarial Assistant to join our team in London & Milton Keynes. This role is ideal for an organized and detail-oriented professional looking to supporting the Company Secretary and the Secretariat team in delivering high-quality company secretarial administrative and governance services. You will play a crucial role in ensuring efficient operations and compliance with statutory and regulatory deadlines.

Responsibilities

What you’ll be doing

• Board & Committee Support: Prepare agendas, collate and distribute meeting packs, schedule meetings, arrange logistics, and provide general administrative support.

• Company Secretarial Support: Maintain department spreadsheets, company registers, archives, and records. Monitor and manage the Company Secretariat’s inbox, update the intranet site, and oversee content on the NHBC website.

• Document Management: Format, proofread, and prepare documents and presentations. File forms relating to changes in corporate information and draft skeleton minutes for meetings.

• Event Support: Assist with Company Secretarial events such as the Annual General Meeting, Board dinners, and Council events.

• Governance Projects: Support governance projects, including board effectiveness reviews, and organize team meetings, take minutes, and track action points.

What we’re looking for

• Experience: Experience in a financial services environment with company secretarial and board experience to board level.

• Skills: Exceptional organizational and prioritization skills, high attention to detail, and accuracy. Proactive, flexible, and able to work under own initiative with a “can do” attitude.

• Personal Attributes: Friendly, approachable, and a team player. Self-motivated, able to act with integrity, confidentiality, and discretion. Pragmatic thinker with a solution-oriented approach.

Qualifications

What we offer

Our benefits package includes:

• 27 days annual leave + bank holidays
• holiday purchase scheme
• enhanced pension scheme (up to 10.5%)
• life assurance
• subsidised private medical insurance
• employee discounts platform
• two days volunteer leave
• equalised maternity, paternity, adoption leave and pay for all new parents

+ many more!

Who we are

At NHBC, we pride ourselves on being truly unique. No other organisation in our sector matches the range of services and scale we provide. As the market leader, we are recognised as the go-to for new home warranties and insurance. Our team is united by a core purpose: to raise the standards of house building and protect homeowners.

Why you should join us

As a modern, family-friendly employer, we’re in a phase of rapid growth, embracing technology, data and new ways of working. We’re seeking passionate, skilled and driven individuals to join us on this exciting journey.

Once onboard, you’ll have access to fantastic opportunities for personal and career growth. You’ll receive thorough training, continuous development and the chance to earn recognised qualifications and professional memberships to support your journey.

We support flexible working and encourage our colleagues to find a balance that suits them. While we may not be able to accommodate every request, we’re always happy to have a conversation about flexible working arrangements.

Our inclusive culture

We are dedicated to fostering an inclusive culture where everyone feels empowered to bring their authentic selves to work. We firmly believe in the right of all our employees and customers to be treated fairly, with dignity and respect, and free from discrimination. Our active employee networks support colleagues and their allies, providing safe spaces for open conversations and idea-sharing.