Procurement Administrative

Job Description

Job Description:

Company description:

Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defence, and connected services. In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services. Airbus is also a European leader in defence and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.

Our people work with passion and determination to make the world a more connected, safer and smarter place. Taking pride in our work, we draw on each other's expertise and experience to achieve excellence. Our diversity and teamwork culture propel us to accomplish the extraordinary - on the ground, in the sky and in space.

Founded in 2021, the Airbus Global Business Services (AGBS) unit will be contributing to Airbus’ global success and play a vital role in Airbus’ transformation journey in standardisation, harmonisation, digitalisation and automation of end-to-end processes (e.g.Procure to Pay) of all overhead functions. Our target is that siloed ways of working / processes will be a relic of the past within the AGBS. To drive such culture change we are looking for candidates with pioneering spirit that make data-driven decisions and take responsibility for the best outcome of their internal customers. All while embracing a spirit of problem-solving and living the Airbus values: Customer focus, integrity, respect, creativity, reliability and teamwork.

Our purpose defines why we exist: ‘We pioneer sustainable aerospace for a safe and united world’.

Responsibilities - your mission

The Procurement Administrator assists in the collection of procurement information from internal sources and from suppliers. Assists in the internal process for obtaining the approval from relevant stakeholders that the data provided by internal sources and suppliers are accurate in content and format. Ensures the uploading of the procurement data in the relevant Information Systems will preserve the full integrity of such information. Coordinates with AHI Design Office for the request of new material creation and creates the material in the relevant system of record to preserve the full integrity of such information. This position acts as the focal point for any material master and procurement master data related topic and facilitates the decision making process to Strategic Buyers by enhancing the transactional process for Operational Buyers , other departments and business units which may be affected by material and procurement master data.

The jobholder will report to the Head of Procurement Services in the Airbus GBS organization. He/She will be the guarantor of a compliant procurement process towards the business.

Main responsibilities

1. Centralize data and ensure accurate upload into the appropriate Information Systems:

• Resolve discrepancies by recognizing errors with current and new requests. Must be able to communicate problems with data and offer/implement solutions.

• Track requests by ensuring processes for tracking requestor information is well maintained.

• Facilitate resolutions of material/procurement data issues.

• Act as focal point for any material/procurement related requests to ensure accuracy and consistency of the data maintained in the system of record.

• Analyze and prioritize request from internal customers.

• Escalate issues to Strategic Procurement, Management or Spares Configuration group(s).

2. Assist in collecting and communicating information from/to internal and external sources:

• Coordinate with Strategic Procurement if a part number has not been created in our current information system and interface with internal Engineering/Design Office

• Coordinate with internal and external customers to ensure all information is accurate to make updates to current information system.

• Coordinate with external suppliers and update current information system, price lists, contractual conditions, environmental data, obsolescence and export control data on behalf of and w/coordination of Strategic Procurement.

• Create and update current information system Material Master Views upon requests received through the current Data Management Group Request process.

• Handle request and Interface with internal customers, communicate and exchange information to key departments.

3. Processes and Standards:

• Provide input and write processes/standards as related to material master and procurement master data published in the Document Center.

• Data group will communicate changes to key areas of the business, routing work instructions through cross-functional departments for approval.

• Lead and/or participate with multifunctional teams to ensure the flow of interdepartmental processes is followed.

• Verify and improve current work instructions and processes for Data Management Group (SAP and Share Point)

• Develop and maintain department Key Performance Indicators (KPIs).

4. Ensure internal process and approvals are accurate:

• Ensure data elements of the supplier terms and conditions are communicated from strategic procurement to Material/Procurement Data Management Coordinator for accuracy in current information system.

• Audit and track Data Management Group Requests so the business can continue to flow accurately and efficiently.

Requirements - our ideal candidate will have

• Business Degree or equivalent (experience may be substituted for degree)

• Minimum of two (2) years directly related experience within a purchasing/procurement environment or equivalent

• SAP experience

• Supply Chain process knowledge, including creation of master data in SAP, supplier sourcing, ordering, warehouse distribution, sales, etc.

• Ability to communicate clearing for Request for Quotes (RFQ) with internal and external suppliers

• Provide reports to Strategic Procurement

• Establish and maintain current information system contracts

• Requires the ability to communicate effectively, verbally and in written form, and speak and hear clearly during telephone conversations with internal and external customers.

• Receive adequate information to process data in a timely manner from internal and external sources.

• Analyze and prioritize requests from internal customers

• Solve the issues when the solution is known

• Escalate the issues to Strategic Buyers

• Inform internal customers on the deadline of the answers of the request

• Immediately informs internal customers when the problem will be solved

• Preferred:

• Knowledge of aircraft parts/equipment and components desirable

• Working knowledge of SAP MM-Module

Benefits - what’s in it for you

• Diverse career opportunities within Airbus European core countries or in other regions
  around the world.
  ● A hybrid working model, allowing you to combine onsite and offsite work.
  ● A modern office, well connected to public transportation.
  ● A motivated and fun crew to grow and build and shape the GBS together.
  ● An intense and exciting onboarding experience.

Your application:

Airbus offers a wide variety of competitive benefits and development opportunities. If you meet the requirements of this unique opportunity, and you have the "Passion to Innovate" and the "Power to Change", we encourage you to apply now.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Portugal SA

Employment Type:

Fixed term

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Experience Level:

Entry Level

Job Family:

Sourcing, Buying and Ordering <JF-SM-SP>

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.