Procurement Enablement Co-ordinator

Job Description

Role OVO-View

Team: Procurement Enablement

Salary banding: £25,086 - £33,600

Reporting to: Procurement Enablement Manager

Sponsorship: Unfortunately we are unable to offer sponsorship for this role.

This role in 3 words: Enable, Optimise, Collaborate

Top 3 qualities for this role: Tenacious, Diplomatic Problem-Solver, Self Driven

Where you’ll work:

Depending on the needs of your business area, we expect hub based people to be in the office at least once a week, and to go to OVO Connection events in-person.

You’ll be assigned to the closest one of our three hub offices, Bristol, Glasgow, or London; unless your role requires field-based work. Each hub has accessible spaces to park your laptop, is designed to inspire people, help them connect and bring big ideas to life.

Everyone belongs at OVO

At OVO, we are on a mission to solve one of humanity's biggest challenges, the climate crisis. And we know it takes all of us to change the world. That's why we need diverse people from all abilities, gender identities, ethnicities, ages, sexual orientations, life experiences and backgrounds to join us.

Teamworking for the planet

Everything we do here spins around Plan Zero. So, naturally, the team you’ll be joining plays a gigantic role in making that happen. Here’s how:

No more guessing: You’ll be driving our data integrity. By keeping our PO quality high, you allow us to track our carbon footprint with total accuracy. Without your clean data, we’re just guessing at our impact - with it, we’re leading the way.

Sustainability by design: You’ll help deliver a buying process that makes the 'green' choice, the easiest choice. By making sustainable vendors the default, you help steer the whole company toward planet-friendly habits.

Plugging the leaks: You’ll make sure we actually buy from the partners we’ve vetted for their low carbon footprints. By keeping us compliant, you ensure we don’t 'leak' spend to suppliers who don't share our Plan Zero values.

In short? You’re turning our big environmental goals into everyday reality..

This role in a nutshell:

The Procurement Enablement team serves as the backbone of spend management by bridging the gap between procurement strategy and operational execution by the business. The team delivers the buying means, process and data required to ensure controlled, compliant and value as negotiated spend with OVO’s supply base - helping us to power progress!

This Procurement Enablement Co-ordinator role serves as the vital engine for data integrity and operational enablement for our ability to buy goods and services from 3rd parties - underpinning the Category Management (Procurement) team and wider business stakeholders from all across the business.

This role sits in a small team that values versatile communication - we want to translate complex spend data into stories that help our leadership team make better decisions for the whole company. Working closely and engaging with stakeholders regularly is key. The Enablement Co-ordinator will work closely with the Manager to support Leadership strategy, taking ownership of Procurement data and processes that support the wider business and with peers to ensure resilience in how the team works.

The Co-ordinator will also be required to work with the Procurement Enablement Lead, supporting projects and general team activities. The Enablement Lead will also be responsible for supporting the Co-ordinator during busy periods.

Your key outcomes will be:

Procure to Pay

• Own the critical supplier onboarding and end to end supplier lifecycle. This includes associated processes, including onboarding approval management, Creditsafe financial due diligence licensing, supplier change workflows, and maintaining the overall supplier portfolio of record.
• Actively prevent "spend leakage" by ensuring all business stakeholders adhere to vetted procurement routes / buying channels.
• Serve as the custodian for decentralised buying training, managing records and system access for buyers across the organisation whilst optimising our training materials.
• Drive compliance in the Purchase Order (PO) process, ensuring all staff are trained on critical spend controls.
• Support Business requirements for specialised onboarding requests (e.g. Power Purchasing Agreements [PPAs], project requests) - key for OVO’s green plan for the planet!
• Regular review of data sets - a regular cadence to identify missing Buyers, Approvers or vacancies in key roles.
• Provision of support to process users, Procurement and other stakeholders.
• Work to minimise the downstream impact on Accounts Payables through optimising our upstream process (we are critical to AP success rates).

Data Analysis & Reporting

• Collaborate with the wider team to create and maintain a suite of dashboards that track key process and spend metrics.
• Support a central dashboard reflecting team activity and support provided, working to drive improvements.
• Proactively ensure the integrity of data, maintaining a data match across Ivalua & Workday.

Procurement Systems SME

• Be a critical interface interface between our Procurement team and stakeholders to ensure compliance with internal policy, external and regulatory requirements.
• Act as the primary point of contact for supplier onboarding queries via the AskFinance portal.
• Maintain the Buyer Hub, providing expert guidance and troubleshooting for over 200 stakeholders across the business.
• Issue reporting / resolution - highlight and follow up on issues quickly either via Jira or Freshdesk (Ivalua) while providing updates and managing expectations.
• Continuous learning approach to systems - Ivalua Academy training supported.
• Assess and propose updates to process where spotted.

Project support

• Proactively support team project activity.
• Embrace and engage with change, looking to optimise frameworks, data intelligence, and efficient process underlying the Procurement function.
• Use existing skills, build new ones - proactively driving efficiency with an enthusiasm to get stuck in.

You’ll be a successful Procurement Enablement Co-ordinator here at OVO if you…

• Have tenacity: You don’t just follow the onboarding process, you query and follow up on things that don't look quite right and challenge others when information is lacking.
• Are curious: You’re the type of person who asks "why?" when you see a data outlier. You enjoy investigating the root cause of process friction and finding a permanent fix.
• Have a 'user-first' mindset: You have experience designing processes (like Requisition-to-Receipt) with the end-user in mind. You understand that a process only works if people actually want to use it!
• Are a chameleon-like communicator. You can dive into the weeds with a functional specialist to fix a PO error, then pivot to a discussion with a Department Head without missing a beat.
• Have a solid grasp of the Source-to-Pay lifecycle. You understand how contract compliance, PO quality, and receipting all link together to protect the company’s bottom line.
• Know how to bring people along on a journey. You’re comfortable persuading teams to adopt new tools or workflows by showing them the 'what’s in it for them'.
• Are comfortable at juggling multiple things at once. From contract call-offs, low value transactions and process change activity the role is varied.
• Are comfortable facing in to ambiguity at times. This area does not come with a written handbook. You will need to be able to work with your colleagues to present clear reasons for change and bring others on the journey.
• Have a drive to self develop. Learning is a key part of all of our professional working lives. Taking accountability to think about and action your own development will support your future at OVO.
• Are technically capable. You have great IT proficiency, with a sound knowledge of Microsoft Office and G-Suite, including Docs and Excel.

Let’s talk about what’s in it for you

We’ll pay you between £25,086 and £33,600, depending on your specific skills and experience.

We keep our pay ranges broad on purpose to give us, and you, flexibility to match your experience to our zero carbon mission.

You’ll be eligible for an on-target bonus of 15%. We have one OVO bonus plan that focuses on the collective performance of our people to deliver our Plan Zero goal.

We also offer plenty of green benefits and progressive policies to help you feel like you belong at OVO…and there’s flex pay. We'll give you 9% Flex Pay on top of your salary – 4% of this is auto enrolled into your pension, and the remaining 5% is yours to do what you like with. You can use this to buy from our extensive range of flexible benefits, including our green benefits which we've put at the heart of our offering, add to your pension or even take it as cash.

Here’s a taster of what’s on offer:

For starters, you’ll get 34 days of holiday (including bank holidays).

For your health
With benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more

For your wellbeing
With gym membership, travel insurance, workplace ISA, will writing services, dental insurance, and more

For your lifestyle
With extra holiday buying, discount dining, home & tech loans, and supporting your favourite charities with give-as-you-earn donations

For your home
Get up to £400 towards any OVO Energy plan, plus great discounts on solar, smart thermostats and EV chargers

For your commute
Nab a great deal on ultra-low emission car leasing, plus our cycle to work scheme and public transport season ticket loans

Want to hear about our full range of flexible benefits and progressive people policies? Our People Team can tell you everything you need to know.

For your Belonging

To find better ways to support our people, we need to listen to each other’s experiences and find ways to build a truly inclusive and diverse workplace. As part of this, we have 8 Belonging Networks at OVO. Led by our people, for our people - so when you join OVO, you can play a part - big or small - with any of the Networks. It's up to you.

Oh, and one last thing...

We’d be thrilled if you tick off all our boxes, yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you!

If you have any additional requirements, there’s a space to let us know on the application form; we want to make the process as easy and comfortable for you as possible.