Senior Project Coordinator

Job Description

Brilliant people trusted to do brilliant things

Mott MacDonald is a vibrant and forward-thinking engineering, management, and development consultancy. Working together as a global team we plan, design, deliver and maintain the transport, energy, water, buildings, and wider infrastructure that is integral to people’s daily lives. We value excellence in every dimension of our business and continuously seek opportunities to improve what we do and how we do it.

We employ brilliant people who combine their diverse skills and experiences to achieve brilliant things. Whether you want to specialise or broaden your experience, you'll be supported by global specialists eager to share their expertise. With numerous opportunities to learn and grow, the possibilities are as diverse as our people. Working as a connected global team, we deliver impactful projects that shape the future.

The Opportunity

We have an exciting opportunity for an experienced Project Coordinator to support our Defence Program nationally. In this role to be based in our Canberra office, you will provides high‑quality coordination, administrative support, reporting, and delivery assistance to the Program Director, PMO Lead, Deputy Directors, and senior Program team. The role ensures Program processes, schedules, documentation, and communication are accurate, timely, and aligned with contractual and governance requirements. Through strong organisation, stakeholder engagement, and consistent PMO practices, the Project Coordinator will also contributes to efficient Program operations and successful outcomes across the Defence contract.

Depending on your specific expertise, your responsibilities will include various aspects of:

• Program Coordination & Integration
  Maintain effective coordination across PMO and Service Delivery teams, ensuring governance cycles, reporting activities, and Program deliverables run smoothly and on schedule.

• Governance & Reporting Management

Prepare, consolidate, and quality‑check reporting inputs; manage agendas, minutes, action tracking, and documentation in alignment with contract governance requirements.

• Performance and Data Support
  Assist with collation, tracking, and maintenance of PMF data, ensuring senior leaders receive accurate, current, and standardised information.

• Scheduling & Workflow Management
  Coordinate key Program calendars, reporting deadlines, governance cycles, assurance activities, and engagement forums, ensuring priorities of the Program Director and Deputy Directors are met.

• Stakeholder & Communication Support
  Support stakeholder engagement activities by preparing communication materials, maintaining strong relationships, and ensuring smooth information flow across the Program.

• Risk, Issue & Continuous Improvement Support
  Maintain risk/issue registers, assist with escalation processes, and contribute to continuous improvement by identifying inefficiencies and supporting improved processes and templates.

About You

As a key member of the team, you will provide:

• Demonstrated experience providing high‑quality coordination and administrative support
• Strong capability in governance support and document management
• Competence in data management, performance tracking, and reporting accuracy
• Experience supporting assurance, compliance, and quality processes
• Ability to maintain and monitor risk, issue, and dependency registers
• Current AU security clearance (or eligibility to obtain)

As a recognised Veteran Employment Supporter and signatory to the Veteran Employment Commitment, we actively encourage applications from current and former Australian Defence Force personnel.

Culture & Benefits

Mott MacDonald celebrates diversity and inclusion, offering a supportive work environment that values work-life balance, diversity, inclusion, and equity. We welcome diverse applicants, including First Nations People, people with disabilities, members of the LGBTQIA+ community, and people of all genders, neurodiversity, cultural backgrounds, age groups, and those with intersectional identities.

Employee ownership

• Our employee ownership model means no external investors, just us, creating a culture of shared success.
• Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses.
• As your career grows, so does your stake, recognising your long-term impact and contribution.
• Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future.

Our benefits package is designed to enhance your experience:

• Agile working environment, supporting our people to work flexibly
• Discretionary Group and Personal Performance Bonuses for eligible employees
• Employee resource groups including the Inclusive Network for Women, Corporate Social Responsibility and more
• Annual Health Checks and ongoing professional development

You’ve got this!

We endorse a diverse and inclusive workplace, and look to provide suitable opportunities for employees including the opportunity for part time and job shared roles where possible. If you are interested in this role and looking for a part time permanent opportunity, please apply! #LI-RZ1