Office Administrator

Job Description

Job Title: Office Administrator

Location: Tokyo – Japan

We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role

Salary: Circa 4,400,000 JPY

Who we are:

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.

What you’ll be doing:

In this role, you serve as the first point of contact for the organisation, managing reception duties, handling incoming calls, and coordinating appointment scheduling. You provide essential administrative support to the Office Manager, staff, and visitors while overseeing office supplies, IT equipment, invoices, and budget-related tasks. You also help maintain compliance with security and safety procedures.

You play an active part in establishing the new office, taking on ad hoc responsibilities as needed to ensure smooth operations. Maintaining a tidy, welcoming environment is key, including light cleaning of shared areas, preparing meeting rooms, replenishing supplies, and managing coffee and refreshment facilities for staff and visitors.

Core duties:

· You will be fluent in written and spoken Japanese; basic proficiency in spoken and written English

· You will have proven experience delivering high-quality customer service in a professional environment

· You will have practical experience in office administration and support

· You will be proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)

The AIR GCAP Team:

You will be part of the AIR GCAP Team for the Tempest programme, working in a dynamic, international environment. The Global Combat Air Programme (GCAP) is a collaboration between BAE Systems (UK) and international partners Mitsubishi Heavy Industries (Japan) and Leonardo (Italy).

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard.

Closing Date: 25th March 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

#LI-NP1

#LI-Onsite