Planner/Scheduler

Job Description

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America.

As a member of our program/project team, you will perform all aspects of planning and scheduling activities. You will be interacting with internal team members, external consultants, construction contractors and/or supply vendors to understand and communicate issues/conflicts that impact the schedule. You will also conduct and co-ordinate reviews of contractors, and vendor schedules, to ensure plans are realistic and achievable.

This position may be located in our Vancouver, BC or Toronto, ON office.

As a Planner/Scheduler, your main tasks will include:

• Develop, maintain, and manage complex engineering and construction project schedules involving multiple disciplines and stakeholders.
• Establish Work Breakdown Structures (WBS) and Baseline Schedules to support project planning and execution.
• Review baseline schedules, monthly updates, and earned value reports submitted by designers and contractors for accuracy and alignment.
• Convert schedules between various scheduling software platforms to ensure compatibility and continuity.
• Integrate multiple schedules from different sources into a cohesive master schedule.
• Conduct “what-if” schedule analyses and present findings to project teams to support decision-making.
• Monitor construction contractor schedules and track progress against planned completion dates and contractual milestones.
• Apply industry best practices for schedule development, integration, and control.
• Analyze project schedules to identify critical paths, assess risks, and recommend recovery strategies.
• Identify and monitor critical activities, ensuring timely follow-up and coordination with project teams.
• Perform Earned Value Analysis (EVA), calculate key performance indicators (KPIs), and evaluate current and projected performance.
• Collaborate with cost control teams to align reporting structures and support Earned Value Management (EVM) capabilities.
• Support contingency planning and risk-adjusted forecasting to enhance schedule reliability.
• Conduct delay analyses and prepare detailed delay reports for project stakeholders.
• Load schedules with cost and resource data to support forecasting and performance tracking.
• Write clear, concise schedule narratives and progress reports for internal and external audiences.
• Generate project documentation including monthly reports, short-term look-ahead schedules, and critical item lists.
• Develop and deliver schedule and cost analysis presentations using visual, written, and verbal formats.

We invite applications from candidates with:

• 5-10 years of progressive experience in planning/scheduling of major projects in the infrastructure/transportation sector
• Experience working on large construction projects preferred
• Experience with various procurement models is a plus
• Strong communication (written and verbal) skills
• Strong stakeholder engagement skills and ability to liaise with client, contractor, and team
• Confident and able to develop and present
• Advanced level skills with Primavera P6 scheduling software
• Ability to work with Oracle Primavera cloud (OPC) is a plus
• Proficient with MS Project and Visio
• Experience with TILOS linear scheduling software is a plus
• Bachelor’s degree in engineering, construction management or related field
• Relevant certification with either AACE International or the Project Management Institute or equivalent is a plus

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses.

Multiple factors such as qualifications, overall experience and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

The expected salary range for this position is from $100,000 - $121,000.

This posting is for an existing vacancy.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.