Invoicing Analyst

Our Autism at Work initiative

The Invoicing Analyst supports Electronic Invoicing and Error Handling activities, ensuring invoices are correctly transmitted, fiscally accepted and operationally aligned across multiple countries and systems.

The role works closely with Operations, Finance, IT, GSC and E-Invoicing Systems to support invoice resolution, operational continuity, Job Costing visibility and revenue protection.

Key Responsibilities

Electronic Invoicing & Error Handling

• Monitor invoices processed through the E-Invoicing System and validate successful transmission and fiscal acceptance.
• Verify invoice statuses including accepted, rejected, pending or error conditions.
• Identify transmission, integration or fiscal rejection issues.
• Coordinate issue resolution with Operations, Finance, IT, GSC and external providers.
• Ensure rejected invoices are corrected, reprocessed and fiscally accepted within expected timelines.
• Escalate recurring or high-impact operational issues with supporting analysis and corrective action proposals.

Operational Financial Support

• Support shipment Job Costing validation and operational-financial alignment.
• Identify missing cost, missing revenue or invoicing inconsistencies impacting shipment visibility.
• Support revenue leakage prevention through operational follow-up and discrepancy identification.
• Assist in maintaining operational-financial traceability and reporting consistency.

Operational Control & Reporting

• Maintain tracking of invoicing errors, root causes and resolution lead times.
• Identify recurring operational or invoicing issues impacting performance.
• Support preventive actions to reduce invoice rejections, credit notes and reprocessing activities.
• Coordinate with GSC regarding interface delays, service issues or operational bottlenecks.
• Support operational reporting and continuous improvement initiatives.

Compliance & Operational Stability

• Ensure compliance with local electronic invoicing regulations and internal control standards.
• Support audit requirements related to invoicing processes.
• Collaborate with cross-functional stakeholders to improve operational stability and execution quality.

Required Skills & Competencies

• Analytical and detail oriented.
• Critical thinking and problem-solving skills.
• Stakeholder management and communication effectiveness.
• Sense of urgency in issue resolution and follow-up.
• Operational and process-oriented mindset.
• Revenue leakage awareness.
• Ability to work cross-functionally with Operations, Finance, IT and GSC teams.
• Time management and prioritization skills.
• Data savvy with analytical capabilities.
• Continuous improvement mindset.

Preferred Experience

• Experience in Finance, Accounting, Operations, FINOPS or operational-financial support roles.
• Background in invoicing, billing, accounting operations or financial process execution.
• Understanding of operational and financial workflows, including invoicing and reconciliation processes.
• Experience managing invoice discrepancies, operational escalations or interface monitoring.
• Knowledge of Job Costing, shipment operational-financial visibility or revenue control processes is a plus.
• Excel intermediate to advanced.
• SAP knowledge is a plus.
• English written and spoken – able to hold business conversations.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.