Business Support Officer

Business Support Officer

Job Location: Williamtown NSW – We offer a range of hybrid and flexible working arrangements, such as hybrid, flexibility and 9-day fortnight.

Who we are:

Join BAE Systems (BAES) and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow – shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space – there’s no limit to where a career at BAE Systems could take you.

Role Description:

Working with our Aerospace line of business supporting the Lead In Fighter (LIF) Program, the Business Support Officer plays a critical role in supporting the daily operations of the team ensuring efficient daily operations are maintained. In this varied role, you’ll coordinate meetings and travel, support events and visitors, manage purchasing and invoicing, maintain documentation and team systems, and assist with reports, presentations, and correspondence. You’ll build strong relationships with stakeholders, support onboarding activities, drive process improvements, and ensure confidential information is handled with discretion, while providing flexible support across the wider administrative team when needed.

Core Duties:

• Coordinate meetings, book and assist with travel, events, and visitor activities to support a fast-paced business environment.
• Provide comprehensive administrative and business support to the team, ensuring the efficient management of documentation, correspondence, reports and presentations, while coordinating key operational processes including payroll and leave administration, fleet management, authorisation systems (EDADS), and uniform administration.
• Manage purchasing, invoicing, expense reconciliation, and office resources to ensure smooth operations.
• Maintain document control systems, team sites, and records while supporting process improvements and business efficiencies.
• Build strong stakeholder relationships and deliver exceptional customer service across the organisation.
• Support onboarding activities, business projects, and broader team administration, including leave cover as required.
• Handle confidential information with professionalism and discretion.
• Contribute flexibly to business needs, including occasional out-of-hours work and travel assistance
• Provide leave cover and support to other administration team members when required
• Support systems, procedures and controls that improve efficiency and consistency
• Manage office supplies, stationery and consumables
• Undertake other administrative and team support duties as required

About You:

• Previous experience in a similar role (desirable)
• Strong organisational and time management skills.
• Excellent communication and stakeholder engagement abilities.
• Proactive, adaptable, and solutions-focused mindset.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, discreet, and trustworthy with confidential information.
• Team-oriented with a customer-focused approach
• Proficiency in Microsoft Office Suite and experience using business systems such as Jira, SharePoint, or similar platforms is desirable
• As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances
• International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work – this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family – support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.

We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.

We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.

If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.

Security statement

Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. Please visit this webpage for more information