Business Coordinator

Business Support Coordinator

Job Location: Garden Island NSW – We offer a range of flexible working arrangements, such as a 9-day fortnight.

Who we are:

Join BAE Systems (BAES) and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow – shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space – there’s no limit to where a career at BAE Systems could take you.

Role Description:

We have an exciting opportunity to join us as a Business Coordinator to work within our Maritime Sustainment area. Reporting to the Business Operations Manager, the Business Coordinator serves as a strategic partner and is responsible for providing high level, efficient and professional administrative support to the business to ensure the smooth functioning of organisational operations. The purpose of this position is to lead and manage complex administrative functions, support project reporting, and participate in business initiatives as required.

Core Duties:

• Provide administrative support to the project team
• Preparation and co-ordination of project reports ensuring business requirements and timelines are met
• Management for formal project correspondence
• Support the administration and maintenance of business operations and project data management systems and workflow tools, ensuring efficient project tracking and reporting processes
• Maintain regular liaison with customer operations team to ensure mandatory training and administrative requirements are being met
• Coordinating, escorting and supervising site visits whilst providing professional customer service
• Support the management of facilities including logging and follow up of maintenance requests
• Arrange travel, inclusive of flights, accommodation, transport and visit requirements in line with company policy
• Raise purchase orders, process invoices and reconcile credit cards in line with company policy
• Assist with on-boarding and off-boarding activities for project staff
• Support the documentation, review, and maintenance of business processes, procedures, and work instructions to drive continuous improvement.
• Ensure on site stationery and consumable levels are maintained
• Provide ad hoc business support as required

About You:

• Excellent communication skills required, both written and verbal
• A lean in approach and be team orientated with
• Excellent time management skills and be a motivated self-starter with
• High attention to detail
• Organisational and problem-solving skills
• Experience with reporting
• An ability to work and liaise effectively with internal and external stakeholders at all levels
• Basic knowledge of project management concepts
• A flexible and can-do attitude
• Computer literacy with advanced knowledge of MS Suite along with SharePoint, Confluence, or Jira
• Previous experience in a similar role
• As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances

Hobart Class Guided Missile Destroyers (DDG)

BAE Systems Australia’s maritime workforce built and lead the sustainment of the Royal Australian Navy’s three Hobart class guided missile destroyers (DDGs) — HMAS Hobart, HMAS Brisbane, and HMAS Sydney. The Hobart Class DDG’s carry a helicopter for surveillance, conduct surface and undersea warfare and carry naval gunfire capabilities. As the Capability Lifecycle Manager, we manage the strategic stewardship for each ship.

Capability Lifecycle Manager (CLCM) program

Under the Capability Lifecycle Manager (CLCM) program, the DDGs — HMA Ships Hobart, Brisbane and Sydney, are sustained through strategic asset management to meet the Navy’s Vision of enhancing Destroyer lethality whilst sustaining deployable capability to achieve the Navy’s mission.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work – this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family – support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.

We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.

We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.

If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.

Security statement

Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. Please visit this webpage for more information