Vault Data • Remote

People Manager

Employment type:  Full time

Remote-first – with Office Space

Fully flexible hours

Job Description


Title: People Manager

Salary: £25,000-£30,000

Employment Type: Full-Time

Location: Hybrid - Birmingham, UK and Remote


With a head office conveniently based in Birmingham’s vibrant Jewellery Quarter, Vault Data is looking for an People Manager to assist the team with a variety of HR and administrative duties. No two days will be the same; this is a fast paced and busy role where you will also have the opportunity to cover for other departments when necessary, which will really broaden your experience and knowledge.

We want the successful candidate to grow within the role, the role could suit an experienced HR executive, Admin Manager, Office Manager, Senior Administrator or Administrative Coordinator.

We are expecting huge things from Vault Data over the coming months and years so if you want to be part of this exciting journey, do not delay in applying!

Responsibilities Include:

  • Liaising with stakeholders via telephone and email, maintaining a professional manner at all times
  • Preparing accurate letters, proposals and reports, and ensuring the professionalism of all documents
  • Assisting with business and employee administration, including managing email inboxes
  • Assisting with job offers and new starter onboarding, including negotiating start dates, inducting new starters, arranging new starter packs and completing right to work checks
  • Supporting on the Vault staff benefits ensuring new starters are fully onboarded to all benefit packages.
  • Supporting the team with the administration of our social media platforms, mainly LinkedIn
  • Assisting with facilities management
  • Liaising and reporting to the Senior Management team, and supporting the rest of the team as required
  • Managing multiple diaries, arranging appointments, organising staff events, booking lunches, and organising travel and accommodation
  • Being the lead for any IT issues, working with our external IT team
  • Preparation of agendas, papers, presentations for meetings
  • Attending weekly and monthly meetings, taking minutes and action points
  • Administering our company cars, ensuring we have all relevant paperwork in place
  • Being first aid/mental health first aid/fire safety trained

What you need to be successful:

  • Have previous Senior Administration / Office Management experience (essential)
  • Have some HR platform experience such as Bamboo
  • Be incredibly professional and able to communicate at all levels, in writing and verbally
  • Be a proactive and resourceful individual
  • Have excellent organisational skills
  • Be able to work to tight deadlines and be able to prioritise workloads
  • Have excellent attention to detail
  • Be confident in developing good relationships at all levels, internally and externally
  • Be confident using social media, specifically LinkedIn
  • Be able to work independently and with remote supervision
  • Be an advanced user of Microsoft Office products, predominantly Word and Excel
  • Able to produce excellent quality written work with a strong grasp of grammar
  • Be educated to at least A-Level standard

Our Employee Benefits

  • Annual Leave - 25 Days (+ Bank Holidays)
  • Birthday Holiday - 1 Day
  • Flexible Working - Distributed, Remote, Work From Anywhere (WFA)
  • Compressed Hours \ 4.5 Days Work Week
  • Access to a Mental Health Platform
  • Access to Financial Wellbeing Coach \ Platform
  • Learning Budget
  • Work From Home Equipment Budget
  • Life Insurance
  • Private Health \ Dental Plan
  • Standing \ Seating Desks at the Head Office
  • Regular Team Activities
  • Quarterly Team Events
  • Holiday Rollover, Sell and Buy option up to 30 Days (But we encourage you to take frequent breaks from work-life)
  • Competitive Maternity and Paternity Leave
  • Pregnancy Loss Leave
  • Cycle To Work Scheme
  • Salary Sacrifice Scheme (Tech, Electric Car, Gym, etc.)
  • Flexible Employee Benefits (aka Benefits Card)

How We Hire

At Vault Data, we are passionate about creating an open, inclusive, diverse and transparent environment for everyone. We are proud of our recruitment workflow and will ensure all candidates are treated fairly, equally, and without biases during their journey with us. Additionally, all our job adverts are gender-neutral, and we also have a gender-neutral recruitment panel.

Our interview process is either a 2 or 3-stage process (it is very rarely 3), and we even give candidates the option to choose how they would like to be assessed for technical interviews, as we understand people work differently from each other 🙂.

We prefer a technical discussion, a pair programming session, a design review, or a debate on agile anti-patterns, but if you prefer a take-home assessment instead, we have platforms that are easy to use. We don't expect you to spend more than 30 - 45 minutes of your valuable time taking the assessment!

Regardless of the outcome, we aim to give every candidate feedback and encourage candidates to provide us with one too!

We are an Equal Opportunities Employer

We are an Equal Opportunities Employer, an inclusive company with values grounded in equality and ethics, where we celebrate and embrace diversity. We are dedicated to providing equal opportunities to our existing employees and those considering joining us, and we believe that different perspectives and backgrounds are what make us successful.

We have a range of employees who are unique to themselves (neurodiversity, gender, ethnicity, and more), but we aim to be better. We welcome and encourage diverse applicants and will always listen and adapt to the needs of the individual.

Therefore, you are encouraged to apply regardless of your background, gender, age, ethnicity, sexual orientation, religion, race, disability, social status, etc. All qualified applicants will receive equal consideration for employment regardless of any protected characteristics from the Equality Act (2010).

Employment Eligibility

Candidates must be eligible to work in the UK. See: Check if you need a UK visa .

Company benefits

Open to part-time employees
Open to job sharing
Open to compressed hours
Work from anywhere scheme
Summer hours
25 days annual leave + bank holidays
Work from home allowance
Pregnancy loss leave
Teambuilding days
Teambuilding holidays
Access to a Mental Health Platform
Access to Financial Wellbeing Coach \ Platform
Salary Sacrifice Scheme (Cycle, Tech, Electric Car, Gym, etc.)
Flexible Employee Benefits (aka Benefits Card)
Life Insurance & Private Health \ Dental Plan

The FlexScore® is the result of a rigorous 2-step verification of a company’s flexibility

First we assess the flexibility options Vault Data provides and then we anonymously survey a statistically significant proportion of their employees to make sure Vault Data is as flexible as they say they are. Our assessment is based on the six key elements of flexibility: location, hours, autonomy, benefits, role modelling and work-life balance.

We ask the hard questions so you don’t have to.

Working at Vault Data

Office locations

What employees are saying

I think Vault is a brilliant place to work with an excellent culture. we at Vault pride ourselves to ensure everyone has a good work life balance and making sure workload and job flexibility work for each individual

Vault Data Employee

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