Executive Assistant

Job Description

We help the world run better

At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from.

Purpose and Objectives:

As an Executive Assistant, you will be responsible for providing comprehensive administrative and managerial support to our leadership team. Your role is crucial to ensuring smooth operations, effective communication, and efficient decision-making across the organization. We are seeking a proactive, self-managing individual who takes initiative and anticipates the needs of the team.

If you are an organized, forward-thinking professional who thrives in a fast-paced environment and excels at multitasking, we invite you to apply. You will work directly with the Heads of Product and Engineering, contributing to the success of the team by jumping in wherever needed and driving process improvements.

Responsibilities:

• Calendar Management: Oversee scheduling for meetings, appointments, and offsites, ensuring time is used effectively.
• Meeting Support: Prepare materials for meetings, take accurate minutes, distribute agendas, and follow up on action items to ensure completion.
• Document Management: Assist with document creation, editing, and formatting for presentations, reports, and spreadsheets.
• Stakeholder Communication: Serve as a key point of contact for internal and external stakeholders, ensuring clear and timely communication.
• Project Coordination: Manage and execute special projects, from initiation to completion, while identifying areas for process improvement.
• Proactive Problem Solving: Anticipate needs, identify opportunities to streamline processes, and implement efficient solutions without being prompted.
• Collaboration: Work closely with other administrative professionals to ensure seamless support across the team.

Skills and Qualifications:

• Experience: 5+ years of experience in an administrative or management support role.
• Communication: Strong verbal and written communication skills, with the ability to collaborate effectively across diverse teams.
• Technical Proficiency: High competency in Microsoft Office Suite (Word, Excel, OneNote, PowerPoint, Sharepoint, MS Teams), email management, and calendar software.
• Attention to Detail: Ability to maintain accuracy and confidentiality in all tasks.
• Organizational Abilities: Strong time management skills, with the ability to manage competing priorities in a fast-paced environment.
• Self-Management: Proven ability to take initiative and work independently, with minimal supervision, while also being a team player.
• Discretion and Professionalism: Demonstrated experience handling sensitive information with tact and diplomacy.
• Adaptability: Willingness to adjust to changing priorities and work beyond regular office hours when needed.

Expectations:

• Working on-site a minimum of three days per week to foster collaboration, teamwork, and engagement with colleagues.
• Uphold a high standard of professionalism and confidentiality at all times.
• Be a proactive problem solver with strong initiative and the ability to act independently.
• Build and maintain positive relationships with both internal and external partners.
• Contribute to an inclusive and collaborative work environment that reflects the company’s values.
• Stay current with industry trends and advancements in relevant technologies and best practices

We win with inclusion

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world.

SAP is committed to the values of Equal Employment Opportunity and provides accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careers@sap.com.

For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability, in compliance with applicable federal, state, and local legal requirements.

Compensation Range Transparency: SAP believes the value of pay transparency contributes towards an honest and supportive culture and is a significant step toward demonstrating SAP’s commitment to pay equity. SAP provides the annualized compensation range inclusive of base salary and variable incentive target for the career level applicable to the posted role. The targeted combined range for this position is 73,800- 164,400 USD. The actual amount to be offered to the successful candidate will be within that range, dependent upon the key aspects of each case which may include education, skills, experience, scope of the role, location, etc. as determined through the selection process. Any SAP variable incentive includes a targeted dollar amount and any actual payout amount is dependent on company and personal performance. Please reference this link for a summary of SAP benefits and eligibility requirements: SAP North America Benefits.

Requisition ID: 429771 | Work Area:Administration | Expected Travel: 0 - 10% | Career Status: Professional | Employment Type: Regular Full Time | Additional Locations: #LI-Hybrid