Board Administration Coordinator - Flexible in England (WFH Option)

Job Description

We are looking for a skilled administrator to support RSPB's Executive Board, as a member of our growing governance team.

About RSPB

RSPB's vision is for a shared world where wildlife, plants and all people thrive. The health of the natural world is fundamental to the survival of all species and has the right to flourish. We work locally in the UK and around the world, conducting scientific research into the natural world, acting to support the survival and protection of species, managing precious habitats, making connections between people of all ages and backgrounds with the natural world, and advocating for changes to law, regulation and practice to create a world where wildlife can thrive. Our executive board needs strong and efficient administrative support to undertake their role in our complex organization.

This is a Permanent, Part-Time role for 22.5 hours per week.

While we aim to be as flexible as possible, including part-time and remote working, we anticipate that the post-holder will need to be present for in-person meetings in Sandy, Bedfordshire approximately once or twice each month and adopt a working pattern that accommodates our overall pattern of meetings.

In this role, you will:

• Provide comprehensive business administration support to Executive Board meetings
• Co-ordinate and deliver effective minute-taking, record-keeping, issue-tracking and reporting for board business
• Establish, maintain and develop effective relationships with people at all levels on behalf of Board, both internally and externally, ensuring that confidential and sensitive matters are handled appropriately and professionally
• Coordinate the provision of services for the Board, including meetings facilities, logistics and accommodation
• Provide support, when needed, for other members of the RSPB governance team

What we need from you

Essential skills, knowledge and experience:

• At least 5 GCSE’s including English Language and Maths at grade C or above or equivalent qualifications/ experience
• Demonstrable experience in administrative support, ideally in the charitable sector
• Proven experience of organising board meetings, agendas
• Skill in formal minute-taking and management of action lists
• Exceptional organisational skills and attention to detail, working to multiple deadlines and managing priorities
• Ability to deal with confidential and/or sensitive information with exceptional diplomacy and tact, and a high level of professionalism
• Extensive knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), plus experience in using board pack software and information management solutions such as SharePoint
• Effective stakeholder management and communication skills
• Enthusiasm for RSPB’s charitable mission

Additional Information

We are looking to conduct interviews for this position from 4 January 2023. For further information please contact rob.george@rspb.org.uk.

As part of this application process you will be asked to complete an application form including evidence on how you meet the skills, knowledge, and experience listed above.

The RSPB is an equal opportunities employer. This role is covered by the Rehabilitation of Offenders Act 1974.

Before applying for this role, we recommend reading through the candidate guidance notes attached to the top of this advert.