Admin Executive – Yard & Warehouse Operations

Job Description

APM Terminals

At Maersk, we have big plans. Our aspiration is to become the global expert in integrated logistics, offering a truly end-to-end service that makes daily trade simpler and easier than ever.
As a key member of our frontline team, you'll be supported by leading-edge technology and innovative solutions that will help you to meet the diverse needs of our clients. Join us and be part of a dynamic environment where your skills and expertise will be valued and rewarded. Go big, join Maersk.

Job Purpose

To provide administrative support for yard and warehouse operations, ensuring accurate documentation, compliance, vendor coordination, and smooth internal communication. The role is pivotal in maintaining operational discipline, audit readiness, and stakeholder alignment.

Your Responsibilities Would Be:

Documentation & Compliance

• Compliance Awareness: Understanding of audit protocols and statutory filing requirements.
• MIS Reporting: Preparing daily/weekly/monthly reports on yard status, manpower, and cost utilization.
• Ensure timely filing of statutory and operational reports (MIS, GRN, gate pass, etc.)
• Support audit preparedness by organizing and validating compliance records

Vendor & Resource Coordination

• Track service schedules for third-party vendors (security, housekeeping, maintenance)
• Maintain attendance, shift rosters, and overtime records for yard personnel
• Coordinate with HR and finance for manpower billing and vendor payments

Communication & Liaison

• Share daily yard status reports with customer teams and internal stakeholders
• Assist in scheduling meetings, preparing MOMs, and following up on action items

Administrative Control

• Monitor office supplies, PPE inventory, and yard consumables
• Ensure upkeep of administrative infrastructure (IT systems, printers, stationery)
• Support P&L tracking by maintaining cost records and budget utilization reports

Qualifications & Skills

Education: Graduate in Commerce, Business Administration, or equivalent

Experience: 3–5 years in admin roles within logistics, warehousing, or automotive

Technical Skills: MS Office, ERP systems, documentation protocols

Soft Skills: Detail-oriented, organized, proactive communicator

Other: Familiarity with export documentation and warehouse workflows preferred

What We Offer:

• Impact: Be part of a team that directly contributes to global operations.

• Opportunity: Unlock professional and personal growth through diverse career pathways.

• Innovation: Work with a team that embraces technology and continuous improvement.

• Global Exposure: Collaborate across geographies and cultures.

• Work-Life Balance: Flexible working arrangements to support your well-being

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.